Legal Office Specialist

Legal Office Specialist

The responsibilities of the City Attorney's Office consist of representing and advising the City Council and all City officers in all matters of law pertaining to their offices, representing and appearing on behalf of the City in all legal actions or proceedings, providing the City Council with information and advice regarding ongoing litigation and legislation affecting the City, and staffing City Council meetings and City boards and commission meetings as necessary. The City Attorney's Office provides legal advice and support on matters initiated by the City Council, City Manager's Office, and City departments, including review and negotiation of contracts, leases, licenses, policies, and Public Records Act requests responses.

The Office consists of eight attorneys and a Risk Manager, who are supported by a full-time Legal Executive Assistant and Legal Office Specialist, as well as a part-time Office Assistant.

The Legal Office Specialist is a confidential clerical classification assigned to the City Attorney's Office. This classification supports the work of the City Attorney and other Attorneys and staff members in the City Attorney's Office. An incumbent in this classification is expected to possess considerable expertise in legal procedures, confidentiality, and must exercise considerable tact, discretion, and sound independent judgment in the performance of duties with a relatively high consequence of error. Performs related duties as assigned.

Applications must be filled out completely (e.g. do not write "see resume, NA, or personnel file."). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and 2) Resume. Incomplete applications will not be considered.

Application packets may be submitted online through the "Apply Now" feature on the job announcement at Applications must be submitted by the filing deadline of August 27 at 4:00 PM.

This recruitment may be used to fill multiple positions in this, or other divisions or departments besides the positions listed above. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The annual salary range for this position is $93,902.28 - $119,658.60. This position may be filled at or near the minimum of the salary range.

Minimum Qualifications

Education and Experience

Minimum Education Requirements:

• Graduation from high school or possession of a GED

Minimum Experience Requirements:

• Three (3) years of legal office support experience involving customer service, legal secretarial support services, and computer usage

Acceptable Substitution: None.

License/Certifications: None.

Desirable Qualifications:

• Two (2) or more additional years of legal office support experience involving litigation support and records management
• Public sector legal support experience is highly desirable

Other Requirements:

• Must be able to perform the essential functions of the job assignment.

Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview may be required prior to appointment.

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.

Veteran's Preference Points: This position qualifies for Veteran's Preference Points. Applicants who have separated from service (Active Duty Status) must submit proof of honorable discharge (Form DD214) with their application at time of filing or will be ineligible to have points added to their final score.

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at View phone number on click.appcast.io or View email address on click.appcast.io.