Administrative Assistant

Administrative Assistant

Sustainability Academy

The Burlington School District believes a diverse and culturally proficient faculty and staff are pivotal to the creation of a strong learning and working environment that supports student achievement and success. BSD administrators lead inclusive school communities with our vision: Cultivating caring, creative, and courageous people. - Join the journey.

The Mission of the Burlington School District is to graduate students who:

• Value different cultures;
• Engage with the community;
• Communicate effectively;
• Think creatively;
• Skillfully solve problems; and
• Achieve at their highest academic, intellectual and personal potential

Burlington School District is accepting applications for an Administrative Assistant position at Sustainability Academy. The Administrative Assistant ensures the effective and efficient operation of a school by applying organizational skills to a very busy and highly visible office environment. This is a deadline-driven, goal-oriented role, providing support to the Building Administrator, school staff, students, and community. This position involves a great deal of interfacing with community members and therefore requires diplomacy, tact, and professional conduct.

At the Sustainability Academy we are learning together to gain the knowledge, skills and habits of responsible community members. We make a difference by creating social, environmental, and economic justice in our community and world.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support Building Administrator in all activities including scheduling, communications, research, reports, paperwork, audit compliance, budget management and project management.
• Respond to a variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for providing information or direction and/or facilitating communication among parties. Use discretion when discussing all school affairs and maintain a high level of confidentiality.
• Exercise judgment in prioritizing items to be brought to the attention of the Building Administrator.
• Create and update procedures for accomplishing administrative support tasks.
• Maintain manual and electronic document files and records for ensuring accuracy and providing historical reference in accordance with established administrative guidelines and legal requirements.
• Perform routine office functions such as typing, computer operation, filing, collating, producing materials, computing data and data entry, purchasing office supplies, greeting visitors, answering phones, schedules appointments and meetings for the building administrator.
• Prepare purchase orders, order supplies, maintain inventory, and track travel reimbursements.
• Track appropriate use of Petty Cash; replenish as needed by requesting from the business office. Track and report staff time off and assist in coordinating substitutes according to set standards.
• Ability to plan, organize and prioritize work schedules to promote efficient work-flow.
• Attend scheduled staff/faculty meetings and trainings as needed/requested.
• Attendance in accordance with established days/hours of work.
• Perform other tasks and duties as appropriate and/or assigned.

QUALIFICATIONS:

Education:

• Minimum Required: High School Diploma or Equivalent
• Preferred: Associate or Bachelor's Degree

Experience:

• Minimum Required: 2 years of increasingly responsible administrative support work
• Preferred: 3-5 Years office administrative experience

Attributes:

• Highly proficient in use of technology, particularly in computer programs such as, but not limited to, email, Microsoft Office, Google Workspace and cloud computing.
• Experienced in the use of various office machines and equipment (multi-line phones, FAX machines, copy/scanner functions, intercom and security systems).
• Excellent verbal and written communication skills, including skilled use of grammar, demonstrating the ability to write correspondence, memos & reports.
• Ability to read and comprehend instructions, correspondences, and memos.
• Ability to effectively present information in one-on-one and group situations to students, staff, and others.
• Assimilates new information quickly and efficiently.
• Demonstrate sound judgment, discretion & decorum when interacting with students, staff & public.
• Ability to work independently in a fast-paced environment.

WORKING CONDITIONS:

These are the physical and mental/reasoning requirements of the position as it is typically performed. The inability to meet one or more of these physical or mental/reasoning requirements will not automatically disqualify a candidate or employee from the position. For a full Job Description please contact Human Resources

Include but may not be limited to:

• Face-to-Face contact
• Noise Levels
• Verbal contact with others
• Judgment/decision making
• Inside air conditioning and heat

EMPLOYMENT BENEFITS/TERMS:

• PAY FREQUENCY: This position is paid Bi-Weekly.
• CALENDAR YEAR: 210 workdays (based on start date), 8 per day/40 per week

Equal Opportunity Employer:

Burlington School District is an Equal Opportunity Employer and is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Applications from women, veterans, individuals with disabilities and people from diverse racial, ethnic, and cultural backgrounds are encouraged.

The Burlington School District will provide reasonable accommodations for qualified individuals with disabilities.