Office Assistant Kaneohe Education Center

Hawaii Pacific University is designated as an Alaskan Native and Native Hawaiian (ANNH) Serving Institution by the US Department of Education. As such we strive for accurate displays of the Hawaiian language in all our institutional materials. This includes the appropriate use of diacritical marks such as the okina and kahako. Unfortunately at times external vendors and other third-party technology integrations do not support the use of these characters. Mahalo for your understanding.

Description

Job Summary:
This position will monitor the use of the Kaneohe Marine Corp Base Education Building as well as manage University support equipment. Duties to include but not limited to: open classrooms prior to the start time of classes and secure the building when classes end; monitor student/instructor access to facility with classroom management; distribute/monitor audiovisual equipment and ensure classrooms are secured; and assist in general office tasks.

Note that the positions internal title is Base Assistant - Marine Programs supporting the Military Campus Programs at Hawaii Pacific University.

Location: Kaneohe/Camp Smith with occasional travel to other campus sites.

Qualifications:
Minimum Qualifications:

• High School diploma/GED
• Six months general office experience providing customer service
• Basic proficiency in Microsoft Office suite applications to include Word and Outlook
• Previous experience operating audiovisual equipment (simple projectors DVD players etc.).
• Able to work on weekdays weekends evenings and on holidays including all shifts and extended hours.
• Must be able to obtain personal military credentials to access to U.S. military bases

Desired Qualifications:

• One year experience in higher education

Other Qualifications:

• Must have excellent interpersonal customer service and communication skills
• Must be able to work in an environment that utilize excellent time and stress management skills
• Report to work obligations to support the department and may require work during HPUs winter break if necessary
• Must meet training and background check qualifications and comply with the Protection of Minors policy
• Must be able to work all shifts and extended hours
• Upon hire candidate must have reliable transportation to facilitate travel between all HPU worksites and other locations as required by the position. This includes a valid drivers license and a personal vehicle that is legally registered and insured.
• Successful candidate will be able to work in an environment that utilize excellent time and stress management skills.

Key Responsibilities/Essential Job Functions:

1. Facility Security (45%)

• Assure scheduled classes are ready for instructions.
• Patrol the building to make sure no unauthorized personnel are on premises.
• Compete a daily check list to assure all access points and classrooms are secured at the end of instructions.
• Promptly notify all suspicious activities to first responders and appropriate Navy College or University staff as needed

2. Classroom and Equipment Responsibility (35%)

• Assist students/instructors to locate classrooms computer labs and other facilities.
• Manage educational audiovisual equipment
• Transports equipment from the storage facility to the classroom.
• Assist with equipment set-up and operation including troubleshooting problems.
• Restore classroom furniture to recommended set up for daytime use.

3. General Office Duties (15%)

• Assist with office organization including updating filing system
• Assist with office processes as directed

4. Performs other related duties as assigned (5%)

• Actively participates as an effective member of team by completing assigned duties accepting additional assignments or reassignments.
• Assists with seasonal peaks.

This description is not designed to list all activities duties or responsibilities which may be required for this job. Other duties responsibilities and activities may be assigned at any time.

Hawaii Pacific University is an Equal Opportunity Employer committed to fostering a diverse equitable environment in which faculty and staff can excel irrespective of race color national origin sex disability age genetic information sexual orientation gender identity/expression marital status or any other protected class covered by state and federal law. Hawaii Pacific University encourages applications from veterans and individuals with disabilities. A pre-employment background investigation is performed on candidates selected for employment.

We are committed to providing equal employment opportunities to all applicants including individuals with accordance with the Americans with Disabilities Act (ADA) reasonable accommodations are available throughout the application and hiring process. If you require an accommodation please contact to request assistance.

Required Experience:

Junior IC