Executive Support Coordinator

Scion Nonprofit Staffing has been engaged to conduct a search for an Executive Support Coordinator for a mission-driven nonprofit organization. This is a temporary, hybrid opportunity , supporting the organization's CEO and Leadership Team. The assignment is anticipated to continue through the end of September 2026.


POSITION OVERVIEW:


The Executive Support Coordinator will provide high-level administrative support to the CEO and Leadership Team, helping manage executive priorities, communications, meetings, and day-to-day operations. This role will coordinate Board and committee meetings, prepare executive reports and presentations, maintain organizational records, and support development and fundraising activities. The ideal candidate is highly organized, professional, collaborative, discreet, and comfortable independently managing competing priorities in a fast-paced nonprofit environment.


PERKS:

• Competitive temporary compensation of $32 per hour , based on experience.
• Hybrid schedule with approximately 50% onsite and 50% remote work.
• Opportunity to work directly with a CEO and Leadership Team in a meaningful nonprofit environment.
• Assignment anticipated to continue through the end of September 2026 , with an ASAP start.
• Collaborative role offering exposure to executive leadership, Board relations, fundraising, community engagement, and nonprofit operations .

RESPONSIBILITIES:

• Provide executive-level administrative support to the CEO and Leadership Team, including calendar management, communications, scheduling, and priority management.
• Coordinate Board and committee meetings, including preparing agendas, reports, presentations, meeting materials, records, and follow-up documentation.
• Draft and edit executive correspondence, reports, presentations, and other confidential communications.
• Support development and fundraising activities, community stakeholder relationships, and organizational events as needed.
• Assist with office operations, recordkeeping, and administrative processes to ensure smooth day-to-day operations.
• Independently manage competing priorities, anticipate needs, resolve administrative challenges, and maintain confidentiality in a fast-paced environment.

QUALIFICATIONS:

• Demonstrated experience providing high-level administrative or executive support, ideally supporting a CEO, Executive Director, or senior leadership team.
• Experience coordinating Board or committee meetings and preparing executive communications, reports, presentations, and meeting materials.
• Strong proficiency with Microsoft Office Suite , including Outlook, Word, Excel, and PowerPoint.
• Highly organized and adaptable professional with excellent written and verbal communication skills, sound judgment, discretion, and strong follow-through.
• Ability to work independently, manage multiple priorities, and collaborate effectively across a mission-driven nonprofit organization.

COMPENSATION AND BENEFITS:


The anticipated compensation for this temporary opportunity is $32 per hour , depending on experience. This is a hybrid position with approximately 50% onsite and 50% remote work. The assignment is anticipated to continue through the end of September 2026, with an ASAP start date. Additional details regarding temporary benefits and workplace policies will be discussed during the interview process.


ABOUT OUR SEARCH FIRM:


Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.


We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.


For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.