Warehouse Administrative Clerk

Job Description

Job Description

Local bakery manufacturing facility is seeking a detail‐oriented Warehouse Administrative Clerk to support daily warehouse operations. This role is ideal for someone who thrives in a fast‐paced environment, enjoys problem‐solving, and can communicate effectively with carriers, suppliers, warehouse staff, and leadership.

Key Responsibilities

• Maintain compliance with FDA, USDA, FSMA, HACCP, and GMP requirements for all inbound and outbound shipments
• Serve as the facility’s primary logistics contact for suppliers, carriers, and customers
• Prepare and maintain all shipping documentation, including Bills of Lading, customs paperwork, and invoices
• Coordinate and monitor daily outbound shipments to ensure accuracy, timeliness, and product integrity
• Maintain accurate ERP entries in Microsoft Dynamics 365 , ensuring data integrity
• Review freight bills, verify accuracy, and resolve cost or damage discrepancies
• Process and track freight claims for damaged or refused shipments, coordinating resolutions with carriers and customers

Qualifications

• 1–3 years of experience in warehouse administration, logistics coordination, shipping/receiving, or inventory management
• Experience with ERP systems ( Microsoft Dynamics 365 preferred )
• Strong analytical and problem‐solving skills
• Proven ability to manage carrier or supplier relationships
• Excellent organizational skills and ability to delegate tasks
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Strong verbal and written communication skills; Spanish proficiency is a plus
• Ability to adapt to changing priorities in a fast‐paced manufacturing environment
• Flexible schedule to support varying production and shipping needs

Preferred Experience

• Background in food manufacturing logistics or cold chain operations
• Familiarity with FDA, USDA, and DOT regulations related to food transportation
• Experience with cost analysis, freight optimization, or continuous improvement initiatives
• Leadership or coordination experience in a warehouse or manufacturing setting
• Strong coaching, training, and communication skills
• Ability to work independently or collaboratively
• Commitment to safety, quality, and continuous learning

Physical Requirements

• Ability to stand/walk for 8–12 hours
• Regular lifting, pushing, or pulling 30–50 lbs (up to 75 lbs with assistance)
• Frequent bending, kneeling, squatting, and climbing
• Comfortable working in hot, cold, wet, or humid environments
• Ability to read labels, follow color‐coded instructions, and hear alarms in noisy areas

If you’re organized, proactive, and ready to support a high‐performing warehouse team, we encourage you to apply today.