Part Time Accounts Payable

Accounts Payable Specialist

Teton School District #401 is seeking a detail-oriented and dependable Accounts Payable Specialist to join our Business Office team. Hourly Pay: $20.60-$31.13 (DOE) Status: Non-Exempt (Hourly) Schedule: Approximately 20 hours per week. A flexible work schedule may be available based on district needs and supervisor approval.

Position Summary

The Accounts Payable Specialist is responsible for processing invoices, issuing payments, maintaining vendor records, assisting with purchasing processes, and supporting the day-to-day financial operations of the district. This position works closely with schools, departments, vendors, and the Business Office to ensure accurate and timely financial transactions.

Essential Duties

• Process accounts payable invoices and payment requests accurately and timely.
• Verify appropriate approvals, coding, and supporting documentation.
• Prepare vendor payments, including checks and electronic payments.
• Maintain vendor files, including W-9s and required documentation.
• Assist district staff with purchasing procedures and purchase orders.
• Reconcile vendor statements and resolve payment discrepancies.
• Communicate professionally with vendors and district employees regarding invoices and payments.
• Maintain organized financial records in accordance with district retention requirements.
• Assist with year-end closing, audits, and financial reporting.
• Maintain confidentiality of financial and employee information.
• Perform other related duties as assigned.

Qualifications

High school diploma or equivalent required; associate degree or accounting coursework preferred. Experience in accounts payable, bookkeeping, accounting, or finance preferred. Strong attention to detail and organizational skills. Ability to prioritize multiple deadlines while maintaining accuracy. Strong computer skills and the ability to learn financial software. Proficiency with Microsoft Office, particularly Excel. Excellent customer service and communication skills. Ability to work independently while contributing positively to a team. Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

Experience with school district accounting or governmental accounting. Experience with Skyward or similar financial software. Knowledge of purchasing and public finance procedures.