Office Clerk

Office Clerk

Works under the direction of the principal in the office of an elementary school. Provides secretarial support by answering phones, assisting students, parents, and visitors. Maintains office and copy equipment supplies. Keeps daily attendance records. Assists in preparing reports as needed. Attendance, physical presence, and timeliness are required and are essential functions of this position.

Essential Functions:

• Helps in main office with students, teachers, parents, and visitors.
• May care for ill or injured students.
• Issues with visitors, issues passes/access.
• Helps with registration and other events.
• Contacts parents to resolve issues with registration, student behavior, injuries, or other problems.
• May help with building security, monitoring of students.
• Keeps daily records.
• Assist in placing orders for office supplies.
• Assists with emergency drills.
• Assists in verification of accurate accounting procedures and deposits.

Required Education and Qualifications:

• High school diploma or equivalent.
• Some office or customer service experience preferred.

Required Knowledge and Skills:

• Basic understanding of current computer programs and usage.
• Basic reading, writing, and math skills to maintain records and place orders.
• Basic first aid training to care for injured or ill students.
• Skilled in answering phones and communication skills.
• Skilled in interacting positively with students, parents, staff members, administration, etc.

Assigned Decision Making:

• Making decisions within guidelines. Handles routine daily problems.

Interactions with Others:

• Positive interaction of students, teachers, support personnel, parents, and administrators.

Working Environment:

• General office conditions. May be exposed to illness, blood, and body fluids from students.

Physical Requirements:

• While performing the duties of this job, the employee is required to speak and/or hear.
• Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch.
• Occasionally required to use hands to handle or feel and must occasionally climb or balance.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception.
• Must be able to stand for long periods of time Some lifting/pushing/pulling but mostly under 20 pounds.