ADMINISTRATIVE ASSISTANT

Administrative AssistantGulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.The Administrative Assistant provides administrative support to the Civil/Survey Department.Essential Functions:Prepare/format documents and develop/maintain complex excel spreadsheetsAcquire proficiency in new software/s, perform data entry, invoicing and contribute to the ongoing maintenance of the system/sSchedule and coordinate meetings and appointments, including arranging and setting up catering requirementsExhibit a high level of professionalism and maintain strict confidentialityAbility to communicate with all levels of management, clients and personnelWork independently and make effective decisions in a timely mannerSummarize correspondence to facilitate timely and efficient responsesEnsure work is being performed within the guidelines of our company policies and proceduresRequirementsQualifications:2+ years of administrative experienceBilingual Spanish preferred but not requiredExcellent proficiency in Microsoft Office: Word, Excel, & PowerPointMust have the ability to prioritize and manage time wellMust be organized and detailed oriented with the ability to multi-taskExcellent written and verbal communication skillsAbility to work independently and collaborativelyEducation:High school diploma requiredCompetencies:Problem-solvingResults orientedCustomer focusedBusiness and people acumenConfidentialityWork Environment/Physical Demands:Working conditions are normal for an office environment.Frequent sitting and operating a computer.Must be able to use body members to work, move or carry objects or office materials.Must be able to exert up to 10 pounds of force occasionally.Physical demands requirements are at levels of those for sedentary work.Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.