Executive Assistant to the Chief Commercial & Strategy Officer and Chief Financial Officer

Executive Assistant

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrowpeople with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description

The Executive Assistant (EA) to the Chief Commercial & Strategy Officer and Chief Financial Officer plays a pivotal role in enabling two senior enterprise leaders to operate at the highest level of impact across a complex, global organization.

This role extends well beyond traditional administrative support, functioning as a trusted operational and strategic partner, closely aligned to the executives' priorities, rhythms, and decision-making processes. The EA serves as a force multiplier, ensuring alignment across Commercial, Strategy, and Finance while enabling speed, clarity, and execution across a Fortune 500 enterprise with 400,000+ employees.

The ideal candidate is highly proactive, intellectually curious, and thrives in fast-paced, high-visibility environments, with the ability to anticipate needs, manage competing priorities, and drive outcomes with minimal direction. They will contribute as a key member of a collaborative, high-performing team that drives operational excellence.

Key Responsibilities

Executive & Calendar Orchestration

• Owns and optimizes two highly complex executive portfolios, ensuring time is aligned to the highest-value priorities
• Anticipates needs and continuously rebalances schedules based on shifting business demands and strategic priorities
• Integrates inputs across stakeholders to create cohesive, forward-looking plans for executive engagement
• Prepares executives with context, materials, and briefing insights to ensure effectiveness in every interaction

Strategic Enablement & Business Rhythm Management

• Drives alignment of priorities across Commercial, Strategy, and Finance by ensuring seamless coordination of initiatives, deliverables, and timeliness
• Establishes and maintains operating cadence and leadership rhythms (e.g., staff meetings, business reviews, planning cycles)
• Monitors progress against key priorities, surfacing risks, gaps, and dependencies to enable proactive decision-making
• Translates broad direction into structured follow-through, ensuring execution across leadership teams
• Supports preparation for earnings cycles, board engagements, strategy sessions, and enterprise reviews with high-quality, synthesized outputs

Stakeholder Integration & Communication

• Serves as a central integrator across senior leadership, ensuring information flows seamlessly across teams and stakeholders
• Partners with executive leadership teams to drive clarity, alignment, and follow-through
• Drafts and refines high-impact communications, presentations, and executive materials
• Acts as a trusted gatekeeper, exercising sound judgment to prioritize access, engagement, and decision pathways
• Builds strong relationships across internal and external partners, including senior leaders, board members, and external stakeholders

Operational Leadership & Execution Excellence

• Ensures disciplined follow-up on key initiatives, decisions, and action items across both executive portfolios
• Identifies and implements process improvements and simplification opportunities to enhance executive and team effectiveness
• Coordinates cross-functional efforts, ensuring alignment across multiple business units and stakeholders
• Steps in to lead or support special projects, priority initiatives, and sensitive enterprise efforts as needed

Travel & Global Coordination

• Designs and executes seamless, globally integrated travel plans aligned to business priorities and commitments
• Ensures logistics are coordinated with precision across time zones, stakeholders, and changing conditions. Facilitate all required paperwork with internal and external partners including but not limited to visas, passports, invite letters, etc.
• Manages expenses in compliance with company policies

Qualifications

• 8+ years supporting C-level executives in a fast-paced, global environment
• Demonstrated ability to support multiple senior executives simultaneously with competing priorities
• Experience operating with a high degree of autonomy, driving alignment and execution across senior stakeholders
• Strong business acumen with the ability to quickly understand enterprise priorities and translate into action
• Exceptional organizational, communication, and stakeholder management skills
• Advanced proficiency in Microsoft Office Suite, Teams, and collaboration tools
• Bachelor's degree preferred

Key Competencies

• Executive presence and strong business judgment
• High emotional intelligence and discretion in high-stakes environments
• Proactive, anticipatory mindset with the ability to think several steps ahead
• Structured thinker with a bias for action and execution
• Ability to synthesize complex inputs into clear direction and priorities
• Agility and resilience in a dynamic, high-performance culture
• Proven ability to work effectively in a collaborative, team-oriented environment
• High-energy, "high-charge" approach with ownership mentality

Additional Role Expectations

• Ability to seamlessly navigate and support two senior executives with distinct leadership styles and priorities
• Proven success operating in large-scale, complex, global organizations (Fortune 500 / enterprise preferred)
• Comfortable working across ambiguity, with an ability to create structure, clarity, and momentum
• Onsite presence required 5 days/week at the UPS Corporate Office in Sandy Springs, GA

Additional Information for Internal Applicants

• Position will be posted through July 8, 2026; 11:59 PM ET
• Position pay band: 10H

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.