Human Resources Associate (TE)

Human Resources Associate (TE) This is a temporary one-year position in the Human Resources Department of the Maryland Transit Administration (MTA). The role provides front-line administrative and operational support, managing front desk and reception coverage, coordinating onboarding activities, and assisting HR deputies with general HR operations and projects. Essential Functions & Responsibilities Front Desk & Reception Operations Serve as the primary front desk and reception contact for the Human Resources Department. Greet employees, applicants, retirees, vendors, and visitors in a professional and welcoming manner. Answer and route incoming calls, emails, and inquiries to appropriate HR staff. Monitor lobby/reception areas to ensure a professional and organized environment. Schedule and coordinate conference room usage and visitor appointments as needed. Assist with managing incoming and outgoing mail, deliveries, and HR correspondence. Administrative Support Provide administrative support to HR Deputy Directors. Prepare correspondence, reports, forms, meeting materials, presentations, and other administrative documents. Maintain calendars, coordinate meetings, and assist with scheduling activities. Assist with maintaining organized electronic and paper filing systems. Support preparation of spreadsheets, logs, trackers, and HR records. Coordinate office supply inventory and administrative purchasing requests. Assist with data entry and routine updates within HR systems, databases, or tracking tools. HR Operational Support Assist with onboarding activities for new employees, including preparation of materials, scheduling onboarding sessions, and coordinating logistics. Support HR administrative processes related to recruitment, personnel transactions, benefits, leave management, and employee services as assigned. Assist with maintaining personnel files and ensuring documentation is properly organized and retained. Help coordinate employee communications, HR events, meetings, and training sessions. Support HR staff with routine follow-up activities and administrative coordination. Assist with processing and tracking HR-related forms and documents. Administrative Project Support Assist the HR Office Manager and HR leadership team with small administrative and operational projects. Help maintain departmental trackers, reports, and workflow monitoring tools. Support implementation of administrative process improvements and organizational initiatives. Assist with special projects, audits, and departmental initiatives as assigned. Qualifications Education: Graduation from a standard high school or possession of a State high school equivalency certificate. Experience: Three (3) years of general clerical or administrative support experience. One (1) year of which must have been paraprofessional HR experience involving the application of public sector procedures, policies, rules and regulations to specific employment actions. *Selective Qualification recruitments are utilized when the position requires specific or additional bona fide occupational qualifications (knowledge, skill, or ability). No substitution is allowed for a selective qualification. Safety Requirements Employees must adhere to all safety rules, policies, regulations, and personal protective equipment requirements. Employees may attend and participate in safety meetings and should report hazards, unsafe acts, near misses, injuries, and accidents immediately to the Office of Safety and supervision. Failure to comply may subject the employee to disciplinary action up to and including termination. Equal Opportunity Employer MTA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation, or any other protected status. Issue Date: 06/03/2026 #J-18808-Ljbffr