Facilities Coordinator

Kemps is looking for a detail-oriented, proactive, and service-focused professional who thrives in a fast-paced, people-centered environment. In this role, you'll play a key part in creating a safe, organized, and highly functional workplace by providing administrative and facility support. You'll oversee day-to-day operations-from maintenance and vendor coordination to workspace setup and employee support-ensuring everything runs smoothly and efficiently. This is a fully onsite position requiring a consistent in-office presence five days per week, allowing you to make a direct and visible impact on the employee experience each day.

In this role you will:

• Serve as the primary contact for employee facility requests and inquiries
• Schedule and oversee vendor work at the facility, including the copy center and mailroom
• Process invoices, purchase orders, and expense reports
• Collaborate with team members to fulfill office/cubicle requests and new employee desk setup
• Assist with furniture and space planning needs
• Support meeting requests including conference room setup, arranging audio/visual equipment, and catering needs
• Coordinate and support employee and customer events
• Coordinate and report facility issues to management in a timely manner
• Support mailroom operations, including sorting and processing incoming and outgoing mail and packages; printing, sorting, and distributing invoices; and handling large print job requests
• Adhere to the company's Records Retention Policy and ensure records are managed and destroyed in accordance with the established retention schedule
• Assist the Security team with the location's access and security control systems, including activating and deactivating access cards and badges, printing badges, updating the security database with access changes, auditing badge usage, ordering badge supplies, and generating security reports
• Provide backup support for other office roles (e.g., receptionist) and for other locations as needed
• Maintain common areas, office equipment (e.g. coffee machines and Bevi), and office digital resources.
• Maintain a clean, organized, and professional workspace
• Special projects: Supporting functions and groups, as needed
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Education and Experience

• High school diploma or equivalent
• 1 to 3 years of administrative support, office coordination, or related experience
• Certification and/or License - may be required during course of employment

Knowledge, Skills, and Abilities

• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Working knowledge of general business administration practices and procedures
• Working knowledge of HVAC, security systems, and any other facilities-related practices and procedures would be an asset
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to work with accuracy and detail oriented
• Able to problem solve, multi-task and prioritize own work activities
• Must be able to read, write, and speak English

An Equal Opportunity Employer