Office Manager

Job Description

Job Description

We are looking for a highly organized and proactive Office Manager to keep our office running smoothly and support our day-to-day business operations. This role combines office administration, employee support, and financial recordkeeping responsibilities.

The ideal candidate is detail-oriented, enjoys solving problems, and can confidently manage multiple priorities in a fast-paced environment.

• Oversee daily office operations and administrative processes.
• Manage office supplies, vendor relationships, and facility needs.
• Support onboarding, employee records, timekeeping, and payroll coordination in ADP.
• Process invoices, payments, deposits, and customer account follow-up in QuickBooks.
• Maintain accurate financial records in QuickBooks and perform monthly account reconciliations.
• Prepare financial summaries, aging reports, and supporting documentation for management
• Serve as a point of contact for employees, customers, and vendors.
• Maintain organized digital and physical records using Microsoft Office and company filing procedures.
• Support continuous improvement of administrative processes and office efficiency.

• 3+ years of experience in office administration, office management, or a similar role.
• Experience with accounts payable, accounts receivable, and general bookkeeping.
• Proficiency with Microsoft Office and accounting software such as QuickBooks.
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently while managing multiple priorities.

• Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• Experience with payroll, financial reporting, or month-end processes.
• Bilingual English/Spanish is a plus.

Reports to: General Manager / Owner

• Operations, production, and warehouse teams
• Employees across all departments
• Customers and vendors
• External accountant and payroll providers

What we offer?

• On-site Full-time position with long-term stability
• PTO (personal time, sick Leave)
• Professional growth and advancement opportunities
• Collaborative and supportive team environment
• Opportunity to make a direct impact on company success

Schedule: Monday through Friday, 8:00 AM to 5:00 PM (Every other Saturday, 8:00 AM to 12:00 PM)

Join a team that values professionalism, teamwork, and exceptional customer service. As our Office Manager, you'll play a critical role in supporting daily operations, maintaining organized business processes, and contributing to the continued success of the company.