Administrative Specialist, Senior

Administrative Specialist, Senior

Lee County is seeking a dependable and organized Administrative Specialist, Senior, to join our Solid Waste Department.

In this role, you will provide essential administrative and office support to help keep the department running smoothly. You will assist staff with paperwork, records, scheduling, payroll entry, and day-to-day tasks that ensure efficient operations. Your work will support the team and help maintain clear, accurate documentation across the department.

This position is ideal for someone who enjoys detailed office work, communicates well, and takes pride in being reliable and organized.

Duties and Responsibilities

What You Will Do

• Offer information and answer general questions from employees
• Perform payroll duties in Kronos, including checking timesheets for errors, entering payroll data, tracking sick/vacation time, and creating reports
• Assist new employees with completing required paperwork
• Review, verify, and process administrative forms submitted by staff
• Provide support to office personnel regarding procedures and software programs
• Coordinate the purchase of hardware and software for department staff
• Create and maintain databases and reports, and assist with public records research
• Maintain and update components of the Solid Waste intranet webpage
• Scan and electronically file documents and records
• Attend committee and staff meetings, take notes, and prepare detailed meeting minutes
• Prepare travel documentation such as registrations, flights, and hotel reservations
• Answer a multi-line phone system, assist walk-ins, distribute mail, coordinate meetings, reserve conference rooms, and support daily office operations, including data entry, filing, typing, mailing, copying, scanning, and report preparation
• Draft Standard Operating Procedures (SOPs) as needed
• Assist staff with developing training materials and conduct training when required
• Perform other related duties as assigned

Education, Experience, Licensing

What We're Looking For

• Any combination of education and experience equivalent to an associate degree in business administration, public administration, finance, or a related field
• One (1) year of clerical, administrative, or office support experience
• Valid driver's license with an acceptable driving record
• Ability to stay organized, manage multiple tasks, and work independently
• Strong communication and teamwork skills

Preferred Skills and Qualities

• College degree or post-secondary vocational coursework
• Experience with Microsoft Office
• Experience using Word, Excel, Smartsheet, and Kronos
• Ability to research information and prepare clear reports
• Strong attention to detail and comfort working with frequent interruptions
• Ability to communicate with coworkers, customers, and vendors by email, phone, and text
• Positive attitude and strong customer-service skills

Supplemental Information

Work Schedule: Monday Friday, 8:00 AM 5:00 PM

Why Join Us?

This role allows you to support an essential county department while helping daily operations run smoothly and efficiently. You will work with a supportive team, build strong administrative skills, and play an important part in serving Lee County residents.

About the Department

The Lee County Solid Waste Department provides safe, reliable, and environmentally responsible waste and recycling services for our community. The department manages collection, disposal, recycling, household chemical waste, and long-term sustainability programs that help protect our natural resources. Solid Waste works closely with residents, businesses, and local partners to keep Lee County clean, efficient, and environmentally responsible.

About Lee County Lee County is located in beautiful Southwest Florida and is home to over 800,000 residents. We are dedicated to serving our community with high-quality services and a focus on sustainability and innovation. Join us in making Lee County a great place to live, work, and visit.

Benefits

Lee County Board of County Commissioners offers a comprehensive, and affordable benefits package. Our Board works in the best interest of employees and strives to provide the most complete, high-quality benefits package available at the lowest possible cost to the employee. Our Board continues to remain steadfast in maintaining one of the lowest levels of employee costs in our area. Lee County's benefits package is offered to both regular Full-time positions and Part-time positions that are regularly scheduled to work 60 hours or more bi-weekly. Medical benefits may be offered to On-Call, Temporary, Seasonal, and Intern employees who meet the Affordable Care Act eligibility criteria. Lee County employees eligible to participate in the Florida Retirement System (FRS) are required to contribute 3% of each paycheck to FRS.

Health Benefits:

• Medical Insurance
• Plans include, but are not limited to: routine, preventative, mental health, hospitalization, and prescription drug benefits.
• Vision, Fitness, Weight Management, Natural Products and Services, and Hearing discount programs available.
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• Medical Reimbursement Account
• Dependent Care Reimbursement Account
• Pharmacy, including Mail-Order Pharmacy
• Informed Health Lines (Nurse Hotline)
• Basic Life Insurance (1x or 2x Annual Salary at no cost to employee)
• Optional Life Insurance
• Long-Term Disability (60% of pre-disability salary at no cost to employee)
• Short-Term Disability
• Sick Leave Pool
• Flu vaccinations
• Wellness Programs

Financial Benefits:

• Florida Retirement System (FRS)
• Two Retirement Plan Options:
• 1) FRS Pension Plan (Defined Benefit)
• 2) FRS Investment Plan (Defined Contribution)
• Deferred Compensation (457) Plans
• Financial Savings/Management Programs
• Eligible for membership with Suncoast Credit Union
• Employee Leave Benefits
• Holiday Pay - 11 Paid Holidays Annually
• Paid Sick Leave
• Paid Vacation Leave
• Bereavement & Civic Duty Leave
• Family and Medical Leave
• Military Family & Medical Leave
• Educational Leave

Employee Assistance Program Services available to employees that offers guidance, support, resources, and information for personal and work-life issues. Confidential and provided at no charge to employees and their dependents.

United Way 2-1-1 (Lee County Employee Resource Program) Lee County BOCC has partnered with United Way 211 to provide an Employee Resource Program which assists BoCC employees who may be experiencing distress due to economic hardship, health or other factors.

Educational Assistance Reimbursement for coursework taken at an accredited college or university that is designed to enhance the knowledge, skills, and abilities relating to the official duties that the employees perform.