Senior Administrative Assistant-Finance

Job Title

The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers. The salary shown in the job description is the full range for this position from entry to later career.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

FLSA Status: Non-Exempt Safety Sensitive : NO Level II Screening : NO

Under the general direction of the designated supervisor, the incumbent is responsible for organizing and coordinating departmental activities and provides administrative support for the department head. The incumbent performs highly responsible administrative work, including implementation and management of projects, programs and special events for the department. This position is responsible for handling tasks related to budget and fiscal operations, all aspects of procurement, payroll, performance evaluations, special projects, and providing administrative assistance to the department head.

Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include planning, assigning, and directing work, addressing complaints, completing performance evaluations, and resolving problems. Responsibilities and Reporting During an Emergency Situation : Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice. Non Essential Employees will not be required to work during a declared emergency. The employee's Department Head will determine when the employee will be required to work.

Responsibilities and Reporting During an Emergency Situation : Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice. Non Essential Employees will not be required to work during a declared emergency. The employee's Department Head will determine when the employee will be required to work.

KNOWLEDGE, SKILLS AND ABILITIES

• Proficient in the use of word processing, spreadsheet, database and presentation software.
• Ability to establish and maintain effective working relationships.
• Ability to operate necessary equipment, including computer, printer, copier, facsimile machine, and calculator.

Minimum Requirements

• Associates Degree in Business or Public Administration or related field. Experience and/or training that provides the required knowledge, skills, abilities and essential job functions may be substituted for the degree.
• Three (3) years of progressively responsible office management or related work experience.
• Requires FL Driver's License with acceptable driving record.

Physical Demands and Working Conditions

• Balancing maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing ascending, descending ladders, stairs, ramps, requires body agility.
• Reaching extending hands or arms in any direction.
• Repetitive Motion substantial movements of wrists, hands, fingers.
• Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing for sustained periods of time.
• Stooping bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word
• Crouching bending body forward by bending leg, spine.
• Feeling perceiving attributes of objects by touch with skin, fingertips.
• Fingering picking, pinching, typing, working with fingers rather than hand.
• Grasping applying pressure to object with fingers, palm.
• Handling picking, holding, or working with whole hand.
• Hearing 1 perceiving sounds at normal speaking levels, receive information.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Kneeling bending legs at knee to come to rest at knees.
• Lifting raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Mental Acuity ability to make rational decisions through sound logic, deductive reasoning.
• Walking - on foot to accomplish tasks, long distances, or site to site.

Work performed is primarily:

• Sedentary work : Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

WORK ENVIRONMENT

• Works in an office environment and sits for long periods of time
• May be required to work hours other than the regular schedule including nights, weekends, and holidays.
• Contact with internal and external customers, vendors, outside agencies and the general public

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Full-time regular City employee benefits:

Health Insurance ( Florida Blue )

• City paid employee coverage. HMO or PPO plans are available. Dependents can be added, Employee pays 30% of premium. Premium deductions are taken pre-tax.

Basic Life Insurance ( USAble Life )

• City paid. The benefit is equal to 1x the annual base pay, rounded to the nearest $1000.00.

Optional Vision Insurance ( VSP )

• Employee-paid insurance is available at group rates, and family plans are available to employees. Premium deductions are taken pre-tax.

Optional Dental Insurance ( Humana )

• Employee-paid insurance is available at group rates, and family plans are available to employees. Premium deductions are taken pre-tax.

Supplemental Insurance

• Employees may purchase various types of supplemental insurance (life, AFLAC) at group rates through payroll deduction.

Pension Plan (General) Administered by Resource Centers

Pension Plan (Police and Fire) administered by Foster & Foster

401(a) ( Mission Square )

• Certain management positions can opt out of the General Pension into a 401(a).

Roth IRA ( Mission Square )

• Offered through payroll deduction.

Disability ( USAble Life )

• Employee paid short & long-term disability insurance.

Leave Time (Sick, Vacation)

Paid Holidays

• City recognizes 13 holidays which include: New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Day, Birthday Holiday and Floating Holiday.**Birthday and Float after 1-year of service.

Deferred Compensation Programs ( Mission Square ) OR ( Nationwide )

• Tax-deferred savings plan available for retirement purposes. Employee-only contributions.

Flexible Spending Accounts

• Employees can elect to use pre

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