Specialist - Financial - M&O

Reports To: Director of Support Services - Maintenance and Operations

Duty Days: 238 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS04

Date Revised: 08-2023

Qualifications:

College hours, high school diploma or GED


Related work experience


Proficient in Microsoft Office Suite and related software


Knowledge of spreadsheets and district accounting software


Excellent organization, communication and interpersonal skills


Excellent oral and written communication skills


Ability to work with deadlines and frequent interruptions


Ability to maintain confidentiality

Primary Purpose:

This position assists in the preparation of all financial paperwork and procurement in the finance department including accounts payable, accounts receivables and clerical functions. This position will also assist in the,, preparation of the department yearly budget.

Major Duties and Responsibilities:

1. Input all department financial purchase requisitions and purchase orders for supplies, tools and repairs.
2. Process special projects requisitions and emergency repair requisitions and review the contract/procurement process with Purchasing Department as necessary.
3. Prepare and process invoices for all non-District facility rental reservations.
4. Review, process and input receipts and receiving records as approved for payment of vendor invoices and other accounts payable transactions.
5. Monitor financial codes and budgets for department.
6. Assist the M&O Accountant and Director with yearly budget preparation.
7. Compile special project financial reports.
8. Review and reconcile monthly account statements and invoices.
9. Prepare and process weekly deposits for activity fund and reservations.
10. Coordinate and communicate with vendors with regards to questions or inquiries with regards to billing errors and discrepancies.
11. File receiving slips for all invoiced and non-invoiced transactions.
12. Able to work occasional overtime, irregular hours and during district closures / scheduled breaks.
13. Other duties as assigned.

Equipment Used:

Personal computer, printer, copier and calculator.


Working Conditions:

Position is considered essential to Katy ISD operations. Ability to work within deadlines and handle frequent interruptions. Ability to handle heavy volume of telephone calls. Maintain emotional control under stress. Prolonged use of the computer. Repetitive hand motions. Flexible and cooperative with other school personnel and district patrons. Maintain confidentiality of the department.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.