Senior Administrative Assistant

Senior Administrative Assistant

This is an on-campus position

Posting Information

Posting Number - 2026347

Posting/Functional Title - Senior Administrative Assistant

University Pay Plan Title - Sr Admin Asst

Location - San Marcos

Department - Office of the Provost and EVPAA

Recruitment Type - Open Recruiting

Job Type - Full-Time

Funding Source - Permanent

Monthly Salary - $3,901 + commensurate with experience

Job Category - Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

- Three (3) years of experience providing administrative support in a professional office environment

Experience formatting documents and creating tables

Ability to manage workload effectively with competing deadlines and priorities

Ability to gather, coordinate, and compile data as needed for special projects

Proficient in Microsoft Office software, including Teams, Excel, Word, Outlook, and Adobe

Experience working in web content management systems (i.e. GATO)

Preferred Qualifications - Experience working at a college or university

Knowledge of Texas State University policies and procedures and organizational structure

Experience working in Concur and SAP

Ability to navigate in databases and in back-end websites

Experience with online foldering systems

Job Description - Responsible for providing administrative support to the Associate Vice Provost for Institutional Accreditation

Job Duties - Compose, type, and proofread correspondence and reports

Schedule meetings and maintain calendar for the Associate Vice Provost for Institutional Accreditation

Maintain and track files and corresponding deadlines

Answer telephone, screen and transfer calls, take messages, greet guests, refer to other offices as appropriate

Process travel arrangements, reimbursements, invoices and supply orders

Provide technical support as needed

Manage web content management system

Perform other duties as assigned

Additional Information to Applicants - This is an on-campus position

Job Open Date - 05/26/2026

Job Close Date (posting closes at midnight) - 06/01/2026

Open Until Filled - No

Normal Work Days - Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start - 8:00AM

Normal Work Hours End - 5:00PM

Legal and Required Notices - Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University? - Join the Texas State Bobcat team and experience a career that offers more than just a job—it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee—you're a valued member of a thriving and beautiful campus community. Start your journey with us today.

Applicant Document

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letter of Recommendation #1
• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications
• Letter of Recommendation #2
• List of References

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Briefly describe a task or project that you had to utilize strong problem solving skills.
• * Briefly describe a task or project that you had to gather, coordinate and compile data.
• * Briefly describe a situation where you had competing priorities or deadlines and had to manage your workload effectively. What approach or strategy did you take?
• * Briefly describe a situation when you had to use your attention to detail, critical thinking, and problem-solving skills to overcome a challenge. What was the challenge, how did you approach it, and what was the outcome?