Marketing Administrative Assistant
$21 per hourVIP Staffing
About the Job We are now hiring for a Marketing Administrative Assistant for a Manufacturing company in San Marcos, TX. Please submit your resume to this posting and call our office at View phone number on click.appcast.io for more information. Pay: $21/hr Schedule: Full-time 40-hour hybrid position. Tuesday, Wednesday & Thursday in office as needed. Administrative Support Responsibilities - Marketing and Communications:
- Provide high-level administrative and operational support to the Marketing & Communications Department under the direction of the Communications, Manager.
- Manage sophisticated correspondence, scheduling, and coordination for marketing and communications team, ensuring effective prioritization and follow-up.
- Track marketing-related expenses and prepare accurate expense reports using Concur.
- Manage the marketing office and oversee the organization and inventory of the marketing warehouse, including storage, distribution, and replenishment of marketing materials and promotional items.
- Review, proof, and coordinate marketing literature and materials to ensure brand consistency, accuracy, and alignment with corporate messaging prior to distribution.
- Plan, organize, and support marketing-led events, employee engagement activities, and company functions in collaboration with Communications and local leadership.
- Administer, organize, and maintain marketing, quality assurance, and training documentation to ensure accuracy, accessibility, and compliance.
- Perform additional administrative and marketing support duties as assigned to support departmental objectives and business initiatives.
- Source, manage, maintain and train departments and individuals on ordering platform for promotional and print items.
- Manage day-to-day office operations coordinating effectively with Marketing, Communications, IT, and other departments locally and globally.
- Serve as a welcoming and professional first point of contact by handling incoming calls and inquiries with discretion, courtesy, and professionalism.
- Support office logistics related to marketing activities, meetings, and events, ensuring smooth execution and minimal disruption.
- Provide backup support for administrative and operational tasks across the Marketing and Communications teams as needed to maintain continuity and efficiency.
- Will need the ability to travel to the Austin location as needed.
- Minimum of High School Diploma, Bachelors' Degree preferred.
- 6 to 8 years' experience as an administrative assistant.
- 2+ years of office experience
- Excellent communication skills including presentation, persuasion, and negotiation skills.
- Must be able to communicate effectively and remain calm and courteous under pressure.
- Demonstrated ability managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast-paced environment.
- Proficiency of all Microsoft applications including: Microsoft Word, Excel. PowerPoint, Teams, etc. at an intermediate to advanced level, as well as ability to quickly master other internal systems.
- Must be able to work onsite (3 days/week).
Vacancy posted 3 days ago
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