26 - Educational Secretary - K-8 Principal

26 - Educational Secretary - K-8 Principal JobID: 11186 Position Type: Secretarial/Clerical/ K-8 Elementary Secretary Date Posted: 5/18/2026 Location: Goodnight School Closing Date: 05/25/2026 It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district, which state: We believe that the success of every student is our most important commitment. We believe that collaboration and engagement with our community, parents, staff, and students are essential to our success. We believe that we must act with integrity, celebrate diversity, and promote equity. We believe that each individual must be treated with dignity and respect. We believe that the social and emotional well‑being of our students is as important as their academic needs. We believe that it is our responsibility to provide a safe, positive, and supportive environment for our students and staff. We believe that our community heritage, traditions, and history should inform our response to future student and district needs. As we embrace these values and consider their impact, we will achieve our vision of being a high performing school district that inspires community confidence. Each employee plays a part, and that contribution should bring us closer to helping each student achieve their dreams. Job Title Educational Secretary – Elementary School Work Year 165 days Department Elementary Education Reports To Elementary School Principal Salary Range Educational Secretary Salary Schedule – Pay Grade 510 Benefits Fringe benefits based on PESPA Negotiated Agreement Status FLSA Status: Non‑Exempt Summary of Functions The purpose of the Elementary School Secretary is to provide clerical support to the principal and staff; work closely with complex and confidential files and ensure accuracy in working with school, finance, and student files; support Elementary School staff by performing clerical and technical functions related to program and grant compliance. Handle confidential information and frequent contact with all levels of District employees, parents, the general public, and other outside stakeholders. Qualifications Required High School Diploma or equivalent Minimum of three (3) years of applicable experience or equivalent combination of college education and experience Typing certificate at the rate of 40 W.P.M. Employee must complete a fingerprint‑based criminal background check and must be cleared by the Office of Human Resources Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary Preferred Previous secretarial/clerical experience in Pueblo City Schools Previous experience with budgets, purchase orders, etc. Skills and Knowledge Hold a medical certification or obtain within 90 days of appointment (District Health and Wellness Office) Knowledge of budgets, purchase orders, work/service orders, and/or printing orders Knowledge of Windows‑based computer systems, Infinite Campus, electronic mail, requisitioning, purchase orders, service requests, and other computerized processes Ability to work under high pressure with a multitude of on‑going tasks and last‑minute deadlines and changes with minimal errors Knowledge of standard office practices and procedures Ability to prioritize, plan, organize, and work effectively, using independent judgment to complete assignments and meet timelines Ability to relate well with District staff and the public and to understand their requests and needs and to respond to such requests in a professional and timely manner Ability to make independent decisions in accordance with established policies and procedures Ability to create and maintain a system for managing and maintaining large amounts of complex information Superior telephone skills/etiquette with a strong customer orientation toward staff, students, parents, outside agencies, and the community. Ability to establish and maintain a professional/effective working relationship with building staff, administrators, parents, students, city/county officials, and other community members Possess an excellent work attitude and the ability and willingness to take ownership/responsibility for project completion; demonstrated ability to provide initiative in reaching organizational goals Ability to maintain strict confidentiality in all aspects of assignments Ability to coordinate daily activities and schedule with little supervision Ability to be flexible and adaptable in a variety of situations Ability to remain calm under trying circumstances Ability to work with frequent interruptions Excellent proofing skills; knowledge of English, proper grammar, style, syntax, spelling, and punctuation Ability to set up and coordinate conferences, training sessions, workshops, and meetings Essential Job Duties and Responsibilities Perform general office duties, keep an accurate and up‑to‑date filing system, operate appropriate office equipment, cordially answer telephone calls, make appointments and take messages Screen incoming calls and correspondence and refer to appropriate staff for action Maintain confidentiality in all aspects of assignments Maintain all financial records for the school including receipting and deposition of all monies collected to Student Activity and General Budget Perform all duties related to yearly inventory of supplies and equipment and report changes to Central Administration, receive inventories and distribute books and supplies Assist in promoting the health and safety of students Assemble and update student cumulative files, responsible for custody and maintenance of cumulative files, prepare files for student transfer both within and outside the district, post data to the cumulative record for incoming students, notify present teachers of transferred grades Distribute and administer medications under the direction and authorization of the school nurse Perform all duties related to maintaining/updating student immunization records Reconcile Kronos exceptions, correct time punches, coordinate overtime forms for all staff, and prepare information for principal approval as required Prepare, check accuracy and code all requisitions, travel expense reports, time reports, and other authorized expense requests for approval by the Principal Register new students and forward records of past students Obtain records from out‑of‑district student transfers, ensure correct filing, and notify applicable teachers, administrators, case managers, etc. of special needs, IEP’s, grades, 504s Input student data on a daily basis, compile and maintain data for the official pupil county and assist the State Audit, maintain class lists and attendance reports; compile and submit free and reduced lunch applications to Nutrition Services as required Act as liaison between principal, staff, students, and parents Monitor front door security access; open door for authorized visitors, students, parents, and staff Type correspondence and other written materials Prepare agendas, minutes, mailings, memos, and notifications for meetings Correct grammatical errors, punctuation, and sentence structure of draft copies and proofread final copies of all material sent from the principal Use computer for word processing, e‑mail, work orders, supply requests, purchase orders, data processing requests, KRONOS corrections, etc. Purchase supplies and assist/maintain budgets and expense reports as assigned Process all school and U.S. mail Handle all correspondence, reports, including but not limited to School Improvement Plan, mailings, etc. Perform all duties necessary to maintain the AESOP Employee Absence Tracking System Prepare teacher handbook/materials for beginning of school year Prepare student/parent handbook, and information sheet regarding student rules and regulations, for distribution to student body Maintain file of all District policies and procedures Coordinate school opening and closing procedures and reports Non‑Essential Duties Perform any and all other duties as assigned by the School Administration Physical Demands Stand, walk, sit, use hands and fingers to handle or feel; use telephone and keyboard; continually hear and speak; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl (subject to daily variation) Working Conditions Employee will work primarily in a school/office environment with both natural and fluorescent lighting. The employee will be subject to exposure of infectious disease and exposure to body fluids. Often subject to loud noises associated with groups of students, phones, and bells/alarms. Instructions for Applying All applicants interested in and qualified for the posted position must submit an online application. Applications that are incomplete and/or not submitted will not be forwarded to the hiring administrator for review. The following will need to be uploaded with the application: current cover letter for the posted position, current resume, copy of typing certificate, and any other materials requested on the application. Note If hired, a new hire packet will be emailed and must be completed prior to processing. Fingerprints will be required for all employees of Pueblo School District 60 prior to your processing date. EEO Statement Pueblo School District No. 60 does not discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity/expression, marital status, national origin, religion, ancestry, age, disability, need for special education services, genetic information, pregnancy or childbirth status, or other status protected by law in admission, access to, treatment or employment in its educational programs or activities. A lack of English language skills is not a barrier to admission or participation in activities. The designated individual to handle inquiries regarding the non‑discrimination policies is Executive Director of Student Support Services, Andrew Burns, View email address on click.appcast.io. The Title IX Coordinator/Compliance Officer for complaints is available at 315 West 11th Street, Pueblo, Colorado 81003, View phone number on click.appcast.io. Inquiries about Title IX can be directed to Pueblo School District No. 60's Title IX Coordinator/Compliance Officer named herein; the Assistant Secretary for Civil Rights of the Department of Education at View phone number on click.appcast.io, View email address on click.appcast.io; or both. Complaint procedures have been established for students, parents, employees, and members of the public. Additional Information Si tiene alguna pregunta sobre esta información, por favor llame a la escuela de su niño. #J-18808-Ljbffr Pueblo School District 70