OFFICE MANAGER (San Marcos, TX)

Office Manager (San Marcos, TX)

At Nox Group, we are dedicated to humanizing construction! Our enterprise owns and operates Corbins, RMCI, Nox Innovations, and Construction Labels. Our teammates, partners, and customers can expect that we genuinely care to serve them and look out for their best interests. As one of the fastest-growing industrial construction enterprises in the US and an industry leader in data centers, manufacturing, semiconductor, and water/wastewater treatment facilities, we continually look for people who are excited about personal growth and can contribute to our mission of being empowered thought leaders boldly changing the construction industry.

Location: San Marcos, TX

Responsibilities

• Maintain a consistent and dependable work schedule while overseeing all administrative functions to ensure the office operates efficiently.
• Create a welcoming environment for all visitors, ensuring a friendly, accessible, and professional experience from the moment they enter.
• Manage office supplies, including mini-mart inventory, etc. Communicate and maintain relationships with office vendors, placing orders and addressing any service needs.
• Serve as the primary point of contact at reception, addressing all visitors' inquiries and internal requests in a timely and professional manner.
• Provide high-level administrative support, including scheduling appointments, managing calendars, coordinating meetings and events, booking travel arrangements, maintaining filing systems, and handling mailing/shipping needs.
• Oversee office space planning and infrastructure needs, coordinating moves, additions, workstation changes, and ensuring resources are available and aligned with business objectives.
• Manage the flow of mail, including receiving, sorting, and distributing incoming deliveries, as well as handling outgoing mail processes.
• Implement and maintain office procedures, systems, and administrative protocols to enhance organizational efficiency.
• Provide comprehensive administrative support to Executive Leaders, including managing complex calendars, scheduling meetings, and coordinating correspondence and communications.
• Collaborate closely with Executive Leaders to understand their priorities, anticipate their needs, and ensure their day-to-day operations run smoothly.
• Assist in planning and executing events including team building events, birthday celebrations, anniversary awards, etc.
• Participate in special projects and other duties as assigned, supporting the leadership team's strategic goals.

Qualifications

• Flexibility and adaptability in a dynamic environment.
• High level of attention to detail.
• Strong organizational and follow-through skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.

Education & Certifications

• GED or High School diploma required.

Safety Level This is a safety sensitive position and all applicable policies including drug test and background check will apply.

It has been and continues to be the long-standing policy of any Nox Group operating company to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. In addition to federal law requirements, Nox Group and all of its subsidiaries comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.