Strategic Projects Coordinator

Strategic Projects Coordinator

The Strategic Projects Coordinator provides administrative, operational and logistics support to the Strategic Projects team. This role is responsible for coordinating transportation documentation, rail logistics tracking, vendor and customer administration, invoicing support, reporting and project-related activities. This role serves as a critical liaison between internal teams, rail carriers, vendors, customers and operational stakeholders to ensure the timely and accurate execution of project shipments and transportation activities.

Responsibilities include prioritizing health and safety by adhering to policies, processes, and maintaining safe practices at all times; entering and maintaining transportation and project information within internal systems and external rail carrier platforms; managing and processing transportation orders and related documentation; monitoring railcar movements through railroad websites and tracking systems; developing and maintaining transportation tracking spreadsheets and reporting tools; processing required documentation for drivers loading and unloading containers; supporting Strategic Projects team in coordinating project shipments and transportation activities; assisting with proposal preparation, documentation, and project-related administrative tasks; maintaining project records, schedules, tracking tools and supporting documentation and coordinating assigned project activities to support successful execution; reviewing, updating and maintaining quote information and assisting in customer invoicing and documentation review; processing third-party invoices and performing assigned accounting-related duties; contacting vendors to obtain pricing and service information; managing vendor invoices and supporting the procurement of required supplies and services; coordinating new vendor and customer approval requests and updates in partnership with Supply Chain team; identifying discrepancies and working with stakeholders to resolve information gaps; supporting continuous improvement efforts related to operational processes and documentation accuracy; participating in company safety programs and documenting safety and training for Strategic Projects team; utilizing knowledge of rail freight billing, STCC codes, container tracking and railroad terminology to effectively complete assigned projects; maintaining a foundational understanding of rail dispatch processes and filling in for role as needed; and taking on additional duties as assigned to support the team and organization.

Education

High school diploma or equivalent (required) - Associate's degree in business, logistics, transportation, supply chain or related field (preferred)

Experience

• 2+ years of administrative, logistics, transportation, project coordination, or operations support experience (required)
• Experience working with transportation documentation, invoicing, reporting or vendor administration (preferred)
• Rail transportation, logistics, or environmental services industry experience (preferred)

Overview

About Arcwood

Every advancementfrom the products we use to the medicines and technologies we depend oncreates waste that must be handled responsibly. For more than 50 years, Arcwood Environmental has helped organizations across the United States manage the byproducts of progress safely and thoughtfully. With deep expertise and innovative waste management technology across a growing nationwide footprint, Arcwood protects people, communities, and the environment through work that often happens behind the scenes.

Our Values

We move forward together, one team with a shared purpose, counting on each other every day. Our core values demonstrate how we work together to deliver value for our customers, putting them at the center of all we do:

• Lead with Safety: We uphold the highest safety and compliance standards to protect our teams, our customers and the communities that count on us.
• Solve Problems Creatively: We push for better advancing technologies, processes, and ideas that protect human health and the environment.
• Own It Together: We are individually and collectively accountable for our work and our impact, knowing that progress is only achieved by working together with our customers, and with each other.
• Deliver for Customers: We put customers at the center of all we do. When we live our values lead with safety, solving problems creatively, and owning our work together the result is clear: we deliver exceptional value for our customers.

We've reached a unique point as a company: big enough to deliver broad capability and consistent performance, while striving to be nimbler and more responsive to our customers' evolving needs. Come join Arcwood and be part of our legacy of environmental leadership!

Benefits, Compensation & Workforce Diversity

Arcwood offers stability you can count on and opportunities to grow. We provide steady work, competitive pay, and above-market benefits that reflect the importance of what we do. As we continue to grow, you'll have the chance to build skills, take on new challenges, and build a career. When you join Arcwood, you join a team that honors its legacy, values hardworking people, and shows up every day to protect people, communities, and the future we share. Arcwood is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to disability or protected veteran status, in accordance with applicable federal laws. A post-offer drug screen and background check will be required. Physical Job Requirements