Litigation Assistant

Job Title: Litigation Assistant

Industry: Law Firm

Location: Chicago, IL

Assignment Type: Direct Hire

Pay: $40,000–$45,000 annually

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | 100% On-Site

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a growing Chicago law firm with approximately 25–30 employees and an established presence in the market. The firm offers a fast-paced, team-oriented environment and continues to add staff as the business expands.

Employees work closely together and enjoy a collaborative culture with regular team activities and social events. This is an excellent environment for someone looking to gain additional legal experience and grow their career within a law firm.

Job Description:

We are seeking a motivated and highly organized Litigation Assistant to provide administrative and legal support to a team of attorneys. This newly created position will support up to three attorneys with calendar management, scheduling, court filings, document preparation, and general litigation support.

This opportunity is particularly well suited for someone with administrative or legal assistant experience who wants to build a long-term career in the legal field. The position will also have opportunities to take on introductory paralegal responsibilities and gain additional litigation experience over time.

Key Responsibilities:

• Provide day-to-day administrative and litigation support for up to three attorneys.
• Maintain attorney calendars and coordinate deadlines, hearings, meetings, and other commitments.
• Schedule depositions, conference calls, court appearances, client meetings, and internal meetings.
• Monitor shared calendars and ensure attorneys are informed of upcoming deadlines and schedule changes.
• Prepare and organize legal documents and correspondence for attorney or paralegal review.
• Submit documents through applicable state, county, and federal electronic filing systems.
• Maintain organized electronic and physical client files and update contact information as needed.
• Assist with docketing and tracking important litigation deadlines.
• Coordinate documents and materials needed for meetings, hearings, depositions, and other legal proceedings.
• Provide general administrative support to attorneys and paralegals based on department needs.
• Assist with basic paralegal-level responsibilities as experience and knowledge develop.
• Handle multiple assignments simultaneously while maintaining accuracy and meeting deadlines.

Qualifications:

• 1–2 years of administrative experience or previous legal assistant experience.
• Prior experience within a law firm or legal environment is preferred but not required.
• Ability to support multiple attorneys and manage competing schedules and priorities.
• Strong calendar management and scheduling skills.
• Excellent attention to detail and organizational abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Word and Excel.
• Comfortable learning legal filing, docketing, and litigation processes.
• Ability to work effectively in a busy, deadline-driven environment.
• Professional and dependable with the ability to handle confidential information appropriately.
• Spanish/English bilingual skills are preferred but not required.
• Interest in developing additional legal skills and potentially growing into a paralegal role is a plus.

Additional Details:

• Newly created position due to continued growth and expansion of the firm's legal support teams.
• Position is expected to start as soon as possible.
• Employees work onsite during the first 3 months and may transition to 1 remote day per week afterward.
• Position will support up to three attorneys.
• Opportunity to gain exposure to basic paralegal responsibilities over time.

Perks:

• Strong opportunity for someone looking to grow from a legal assistant into a paralegal career path.
• Growing firm with opportunities to take on additional responsibilities.
• Collaborative and team-oriented work environment.
• Regular company social events and team activities.
• Health, dental, and vision insurance.
• 401(k) plan with Safe Harbor contributions for eligible employees.
• Paid vacation/personal and sick time.
• Annual holiday bonus.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.