Business office manager

Job Description

Job Description

Business Office Manager

We are committed to fostering a supportive, collaborative community where team members bring professionalism, compassion, and integrity to every interaction.

Key Responsibilities

• Financial Management

• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.

• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.

• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.

• Track Medicaid payments and resolve discrepancies with case managers when needed.

• Processes documents for corporate accounting under direct supervision of Executive Director.

• Payroll & HR Support

• Process, review, and balance bi-weekly payroll; ensure compliance with wage, tax, and benefits requirements.

• Onboard new hires into the payroll system and provide training on Paycor.

• Maintain employee records and assist with training compliance and documentation.

Qualifications & Skills

• Proficiency with Microsoft Office and familiarity with payroll/accounting software.

• Strong organizational skills with high attention to detail and accuracy.

• Excellent communication and interpersonal skills.

• Ability to manage multiple priorities, meet deadlines, and work independently.

• Knowledge of state regulations related to assisted living operations preferred.

Benefits

• Health Insurance

• Dental Insurance

• Vision Insurance

• Disability Insurance

• Employee Assistance Program

• 401(k)

• Life Insurance

• Paid Time Off