Operations Coordinator

Operations Coordinator

Our Mission: To Make Independence a Gift for All Anne Carlsen Center (Anne Carlsen) is a non-profit organization which has been providing supports and services for 80 years to individuals in North Dakota with developmental disability or delay. Rich in tradition, Anne Carlsen has positioned itself on the cutting edge of innovation with unique programs, creative therapies and advanced assistive technologies that meet the specific needs of those we serve. Be a part of an organization whose mission is to make independence a gift to those in your community!

Location: Fargo, Grand Forks, Jamestown or Bismarck

Shift: Monday - Friday, 8:00am - 4:30pm

Job Schedule: Full Time

Weekly Hours: Up to 40 hours/week

Job Summary

The Operations Coordinator helps improve the operational and financial effectiveness of the Foundation by systematically managing the data contained in the donor databases. This person helps manage the donor database, maintains accurate and confidentiality of records, processes gifts, managing invoices and gift receipts and reports financial data to accounting. This position assumes the authority, responsibility and accountability for defining and extracting relevant donor data from various accounting and information systems. The Operations Coordinator will review current methods and helps improve processes.

Qualifications (Minimum Requirements)

Education and/or years' experience required:

• Bachelor's degree in accounting, business, or related field and / or equivalent experience
• Three years' related work experience required. Additional education may be substituted for some experience.

Preferred Skills and Abilities:

• Proficient in the use of software applications, databases, spreadsheets, and/or word processing required.
• Experience working with CRM Systems and Microsoft Windows.
• Experience in general accounting knowledge such as debits/credits, general ledgers, etc.

Essential Functions

• Demonstrate ability with strong analytical skills and ability to work with minimal direction in a fast-paced environment.
• Demonstrates the ability to effectively log data and records accurately.
• Demonstrate ability to have excellent organizational skills, attention to detail and the ability to manage and complete multiple projects simultaneously.
• Demonstrates the ability to perform their work thoroughly and complete with speed, accuracy in a timely manner.
• Demonstrate ability to have excellent written and oral communication skills, including the ability to extract appropriate data to convey financial results through the use of supporting tables, graphs, and other visual representations.
• Demonstrates the ability to perform and understand basic math and arithmetic operations, set and group functions.
• Demonstrates ability to identify, classify, categorize, and code data. Demonstrates ability to assist in the development and implementation of departmental goals that are in alignment with the organizational strategic initiatives.
• Demonstrates ability to assist the department in meeting the budget by being accountable for and being cost effective with the utilization and management of supplies, materials and property.
• Demonstrates ability to effectively listen and communicate with students/clients, families, outside constituents and employees.
• Demonstrate ability to manage on-going accountability for Development financials including responsibility for month-end and year-end reports and posting to general ledger.
• Demonstrate ability to monitor and process Development expenses including all bills/invoices according to appropriate accounting practices, rules, and regulations.
• Demonstrate ability to regularly analyze and report on appeal/ambassador return.
• Demonstrates ability to initiate, develop, and sustain name and donor list, acquisitions, policies, procedures, and tracking.
• Demonstrate ability to support special events.
• Demonstrates ability to follow all Anne Carlsen policies and procedures.

Benefits: Anne Carlsen offers competitive pay and benefits, employee discounts, paid time off (PTO), and great advancement opportunities!

Here are a few examples:

• Health, Dental & Vision Insurance
• Employer Paid Life & Disability
• 401(k) & Profit-Sharing Plan
• Assurity Voluntary Benefits
• Flexible Spending Accounts
• Paid Time Off (PTO)
• Employee Assistance Program
• Special Employee Events
• Great working environment and ability to strengthen your community!

Employment with the Anne Carlsen Center is contingent upon passing our mandatory drug test, background checks, I-9 document verification, and compliance to our mandatory flu policy. Anne Carlsen is a drug-free, tobacco-free work environment.

Anne Carlsen is an equal opportunity employer and complies fully with all federal, state, and local employment laws and will provide equal employment and advancement opportunities for all persons regardless of race, color, creed, religion, national origin, gender, sexual orientation, age, the presence of any mental or physical disability, status with regard to public assistance or marriage, or any other category protected by federal, state or local law.