Project Coordinator-Ballard Link Extension (Direct Hire Temporary)

Salary range is $21.63/hour to $49.52/hour with a midpoint of $33.17/hour. New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

Sound Transit also offers a competitive benefits packagewith a wide range of offerings including:

• Health Benefits: We offer two choices of medical plans a dental plan and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents including a spouse or domestic partner.
• Employee Assistance Program.
• Paid Time Off: Employees accrue 13 days of paid time off annually.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Compensation Practices: We offer competitive salaries based on market rates and internal addition to compensation and benefits youll find that we provide work-life balance opportunities for professional development and recognition from your colleagues.

This is a Direct Hire Temporary position with an anticipated duration of 12 months.

GENERAL PURPOSE:

Under general direction performs professional and technical level tasks in assigned area of responsibility to assist multiple ST managers in administering the planning design and construction phases of capital projects; coordinates resources design details planning activities communication and coordination of work activities and facilitates exchange of information between Agency staff consultants design engineers local jurisdictions and the public during all project phases; interprets data and processes and handles sensitive materials; negotiates solutions and develops recommendations with Agency policies.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional position-specific duties:

• Reviews and provides lead support and coordination on project-related documentation and other project related materials; and manage specific project related tasks as directed.
• Provides support with the development of projects as assigned; verifies submittals including monthly reporting; monitors schedules; participates in the development of project feasibility studies site selection and technical documentation; provides Resident Engineer services as assigned for small projects; manages contractor; and coordinates project relevant public outreach efforts.
• Provides support in project management of new facilities/stations customer signage including updating and maintaining standards signage layout permitting coordination with ST departments and other agencies and managing design and construction contracts related to this subject.
• Provides support during final design phase of larger projects; coordinates assigned tasks and comments during design; participates in design development review and project meetings; meets with partner agencies and operations groups; lead and coordinate technical meetings as assigned; assists with permit procurement and submittal; assists with right-of-way needs as directed including coordinating with consultant to obtain legal descriptions parcel exhibits and other documentation needed to acquire property.
• Provides support during the construction phase on larger projects; provides construction bid assistance; coordinates with construction management and Agency purchasing groups regarding bid process and contract negotiations/requirements for construction firm selection; creates procedural checklists; and manages the closing out of construction contracts.
• Coordinates project elements with a variety of interested parties including Agency staff from various lines of businesses and departments elected officials consultants local/state/federal agencies and the general public; coordinates and attends project related technical public and community meetings to represent the Agency; develops meeting materials including agendas handouts and meeting summaries as required.
• Coordinates scheduling of staff/consultant participation in project related meetings and public hearings; drafts and coordinates review and approval of project related materials and presentations such as change orders Phase Gate and staff reports to the Agency Board or Committees; and participates in presentations as necessary; serves as station/project contact and responds to requests for information from other agencies media and the general public involving various assigned projects; and provides necessary project status design information outreach and communications with affected businesses residences and community groups through design and construction phases.
• Provides support in administering assigned contracts; reviews and/or comments on consultant submitted progress reports earned value reports and schedules.
• Drafts and monitors project budgets forecasts and schedules; obtains and monitors expenditures; prepares and submits Agency required project reports; prepares coordinates and processes annual and interim capital project budget updates.
• Performs technical analysis of various types of data in support of project goals and prepares associated technical and policy reports; prepares maps and visual/presentation materials to support technical analyses; advises project managers on various technical aspects of projects; responds to and researches requests for information and public records as wells as updates on project status.
• Researches and manages other tasks as assigned for various technical subject areas including such things as landscape and material salvage sustainability tracking assessment of materials product information and pedestrian and bike access issues.
• Provides support to the department and others on matters as directed; serves as staff on a variety of committees as assigned; prepares staff reports and other necessary correspondence; attends and participates in professional meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws Agency policies and procedures rules and regulations.
• Champions & models Sound Transits core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity equity & inclusion in alignment with Sound Transits Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules regulations and procedures pertaining to their assigned duties and responsibilities which could include systems operations and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience : Bachelors degree in Architecture Landscape Architecture Planning Engineering Construction Management or related field. Four years of experience providing project management support in planning engineering or construction including management of scope schedule and budget of small to mid-size projects preferably in a public sector transit related organization; OR an equivalent combination of education and experience.

Required Knowledge and Skills:

• General knowledge of design and construction industry.
• Ability to read construction documents.
• General knowledge of industry standards for signage and wayfinding.
• General principles practices and procedures of business administration and public administration.
• Project control principles practices and procedures.
• Project management principles and practices.
• Public contract administration principles and practices.
• Construction procedures and terminology.
• Methods and techniques of data collection research and report preparation. Principles of customer service.
• Basic accounting bookkeeping and mathematical principles and practices.
• Analyze situations accurately and adopt an effective course of action.
• Work independently with minimal supervision.
• Sensitivity to the political nature of public agencies. Maintaining confidentiality and communicating with tact and diplomacy.
• Principles of business letter writing and basic report preparation.
• Principles and applications of critical thinking and analysis. Operate office equipment including computers and know computer applications such as SharePoint MS Word Excel and PowerPoint.
• Principles and practices of record keeping and records management.
• Pertinent federal state and local laws codes and regulations.
• Techniques to work effectively under pressure meet deadlines and adjust to changing priorities.
• English usage spelling grammar and punctuation.
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
• Establishing and maintaining effective working relationships with other department staff management vendors outside agencies community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer discuss resolve and explain them to staff and other constituencies.
• Interpreting and applying applicable federal state and local policies laws and regulations.
• Providing technical expertise and assistance in administering the project management functions for a variety of programs and projects.
• Collecting evaluating and interpreting information and data from multiple sources.
• Conducting research and analysis and providing appropriate recommendations based on findings.
• Analyzing and reviewing financial plans and related budgetary information to determine impact on projects.
• Preparing clear and concise analytical administrative and financial reports.
• Assisting with budget preparation and administration.
• Responding to inquiries and in effective oral and written communication.
• Maintaining good customer relations with positive customer service orientation.
• Applying lead project management techniques and principles.
• Working cooperatively with other departments Agency officials and outside agencies.
• Monitoring program/project operating budgets costs and schedules.

Physical Demands / Work Environment:

• Work is performed in a hybrid office and field environment reporting to the office at least 3 days per week.
• Positions working in field may occasionally be exposed to dangerous machinery extreme weather conditions physical harm hazardous chemicals and/or extreme noise.
• This position is responsible for ensuring safety while visiting active construction project sites and may be subject to walking talking seeing standing bending climbing eye/hand coordination grasping hearing kneeling repetitive motion pushing pulling and reaching.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class.

Required Experience:

IC