Foreclosure Paralegal

Job Description

Job Responsibilities

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• Review newly assigned foreclosure matters throughout the day and initiate the intake and file-opening process without delay.
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• Reach out to new clients with professional introductory and welcome communications.
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• Complete all required steps for opening foreclosure files, including entering case information, documents, deadlines, status updates, and other required data into the firm's systems.
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• Draft and submit Notices of Appearance, Motions, and other applicable pleadings as directed.
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• Review new matters for urgent or specialized handling, including defaults, emergency issues, approaching deadlines, and matters requiring immediate attorney involvement.
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• Ensure newly opened matters are properly organized and prioritized based on the status and needs of each case.
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Client Communication and Case Oversight

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• Act as a primary point of contact for clients assigned to the foreclosure caseload.
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• Provide timely updates to clients regarding hearings, court rulings, case developments, and required next steps.
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• Regularly review calendars for upcoming hearings, trials, summary judgment proceedings, and foreclosure sales and confirm that the appropriate client communications and follow-up have been completed.
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• Arrange attorney-client conferences when legal advice, case strategy, or additional direction is required.
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• Maintain complete and accurate case notes, deadlines, tasks, statuses, and communications within the firm's case-management platform.
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• Monitor assigned matters for issues requiring attorney attention and actively follow through until outstanding concerns have been addressed.
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Mediations and Conciliation Conferences

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• Work with attorneys and clients to prepare for scheduled mediations and conciliation conferences.
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• Monitor upcoming conferences and verify that all required documents, communications, and preparation activities are completed in advance.
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• Track mediator invoices and coordinate timely processing of required mediation fees and payments.
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• Ensure post-mediation tasks and case updates are completed as appropriate.
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Summary Judgment, Trial, and Foreclosure Sale Coordination

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• Review cases with significant upcoming events and verify that all necessary attorney and client actions have been completed.
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• Monitor critical deadlines and escalate matters when required action remains outstanding.
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• Coordinate attorney-client discussions when case strategy, court requirements, or next steps have not yet been communicated.
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• Maintain appropriate follow-up on cases approaching summary judgment hearings, trials, or foreclosure sales.
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Court Filings and E-Filing

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• Prepare, electronically file, and serve pleadings, motions, notices, and other legal documents through the Florida Courts E-Filing Portal.
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• Submit proposed orders through CourtMap, CMS, OLS, JACS, JAWS, and other county-specific court systems as required.
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• Monitor submitted documents for acceptance, rejection, deficiencies, or requests for correction and address issues promptly.
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• Track proposed orders that remain pending and follow up as necessary to facilitate timely entry.
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• Update case records and statuses following court filings, rulings, and entered orders.
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Workload and Workflow Management

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• Review and complete assigned tasks on a daily basis.
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• Utilize case-management reports, dashboards, calendars, and task queues to identify outstanding work and upcoming deadlines.
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• Take initiative in following up on unresolved matters rather than relying solely on attorneys or supervisors to identify pending actions.
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• Keep case files, task lists, reports, deadlines, and case statuses accurate and up to date.
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• Participate in regular meetings with the supervising attorney to discuss caseloads, upcoming events, priority files, deadlines, and unresolved issues.
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• Manage competing priorities effectively while maintaining consistent progress across the assigned caseload.
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Technology and Systems

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• Demonstrated experience with the Florida Courts E-Filing Portal.
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• Familiarity with Florida court and judicial systems, including CourtMap, CMS, OLS, JACS, JAWS, and comparable county-specific platforms.
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• Proficiency with Microsoft Office, Outlook, Adobe Acrobat, and other standard office applications.
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• Experience working with electronic legal case-management systems; familiarity with Litify/Salesforce or Clio is preferred.
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• Ability to manage electronic calendars, e-service notifications, case reports, dashboards, and task-driven workflows.
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• Comfortable adopting new technology and efficiently using multiple systems in a high-volume legal environment.
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Qualifications

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• Prior Florida civil litigation experience is required.
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• Direct experience handling Florida foreclosure matters is required.
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• Excellent organizational abilities with a strong focus on accuracy and detail.
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• Ability to assess priorities and respond appropriately to urgent matters while continuing to manage routine assignments.
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• Strong written and verbal communication skills.
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• Professional and effective communication with clients, attorneys, court staff, opposing counsel, vendors, and other parties.
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• Demonstrated ability to take ownership of assigned matters, independently monitor progress, and see tasks through completion.
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• Bilingual proficiency in Spanish and/or Haitian Creole is a plus.
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