Accounts Receivable Specialist

Job Description

Job Description

Job Title: Accounts Receivable Specialist Job Description

The Accounts Receivable Specialist provides accounting and clerical support to the finance team with a strong focus on accounts receivable activities. This role handles daily banking journal entries and cash posting, prepares financial reports, processes and reconciles customer invoices, manages customer portals, and performs various accounting tasks such as sorting, filing, and data entry. The specialist contributes directly to accurate financial records, timely collections, and efficient customer billing processes.

• Support accounts receivable operations by completing daily batch invoicing, performing daily invoice reconciliations, and managing collections activities.
• Troubleshoot and resolve issues that arise in the release of customer invoices to ensure timely and accurate billing.
• Perform new customer setup by confirming receipt of all required documentation, reviewing customer credit reports, obtaining internal approvals, and organizing all supporting records for retention.
• Request, track, and enter customer sales tax certificates into tax engine software to ensure accurate tax treatment.
• Monitor and maintain current customer sales tax certificates, proactively communicating with customers to replace expired certificates in the tax engine software.
• Manage customer portals by ensuring all invoices and supporting documentation are accurately inputted or uploaded to various customer portals on a daily basis.
• Assist the accounts receivable manager in resolving discrepancies in customer portals, including issues related to purchase orders, quantities, and pricing inconsistencies.
• Maintain controls over ongoing credit report reviews for existing customers each month to confirm that customer credit limits remain within appropriate levels.
• Prepare journal entries for biweekly payroll and related accrual reconciliations in accordance with established procedures.
• Prepare month-end reports, including destination sales reports and accounts receivable aging schedules, to support financial close activities.
• Assist accounts payable with intercompany reconciliations and organize all supporting documentation for those transactions.
• Prepare and distribute daily sales reports to support management visibility into revenue and sales trends.
• Perform other accounting and administrative duties as assigned to support the overall effectiveness of the finance function.

• 35 years of experience in an accounts receivable role.
• Hands-on experience with accounts receivable processes, including invoicing, reconciliations, and collections.
• Basic understanding of ERP systems and their use in accounting and billing processes.
• Demonstrated customer service skills when working with internal and external stakeholders on billing and payment matters.
• Proficiency in accounting tasks such as journal entry preparation, report generation, and financial data entry.
• Ability to manage customer portals, including uploading invoices and resolving portal-related discrepancies.
• Experience working with sales tax certificates and related tax engine software.
• Strong organizational skills with a high level of attention to detail and accuracy.
• Aptitude for working with numbers and financial data.
• Strong verbal and written communication skills for clear, professional interaction with customers and colleagues.
• Analytical skills to identify, investigate, and resolve discrepancies in invoices, credit limits, and customer accounts.
• Ability to maintain confidentiality of financial information and employee data.
• Ability to work both independently and collaboratively within a team environment.

• Associates degree in accounting, finance, or a related field, or equivalent relevant experience.
• Intermediate to advanced proficiency in Excel, including working with spreadsheets, formulas, and data analysis.
• Proficiency with Microsoft Office applications, including Word, Outlook, and other productivity tools.
• Experience preparing month-end reports such as accounts receivable aging and sales reports.
• Experience with intercompany reconciliations and organizing supporting financial documentation.
• Comfort working in a fast-paced environment with multiple priorities and deadlines.

This role operates in a professional office-based accounting and finance environment that relies heavily on computer systems and standard office software. The Accounts Receivable Specialist works primarily with ERP systems, a tax engine platform, and Microsoft Office applications, especially Excel, to manage data, prepare reports, and process transactions. The position involves regular use of customer portals for uploading invoices and supporting documentation and requires consistent attention to detail while working with financial information. Work typically follows standard business hours and includes collaboration with finance team members and cross-functional partners, as well as direct interaction with customers regarding invoices, credit, and sales tax documentation.

This is a Contract to Hire position based out of North Canton, OH.

The pay range for this position is $26.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of North Canton, OH.

This position is anticipated to close on Nov 2, 2026.

This is a fully onsite position in North Canton,OH.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.