UNIV - Administrative Assistant - Surgery: Colorectal Surgery

Job Description Summary The Department of Surgery is actively recruiting for an administrative assistant for the division of Colorectal Surgery. Job Duties 20% - Manages and schedules clinic appointments, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately. Responsible for assuring completeness of patient records in EPIC prior to clinic. 20% - Responsible for maintaining scope schedules, scheduling diagnostic tests, or other ancillary procedures predominately for the Colon and Rectal Surgery Division and other divisions as needed. 20% - Serves as a contact person for the Division of Colon and Rectal Surgery. Responsible for coordinating schedules to include scheduling meetings and preparing travel arrangements. Maintains calendars and assembles all appropriate information for upcoming meetings as well as briefing the Physician and Advanced Practitioners prior to the meetings. 15% - Helps manage patient referrals, ensuring that all outside records are received and appropriate ancillary tests have been requested and/or scheduled. 10% - Provide cross‑coverage administrative support in the Division of Colon and Rectal Surgery. Maintain OR room utilization data entry within Hospital IQ. Maintain Provider schedules data entry within GQenda. 5% - Provide administrative support for the division as needed. 5% - Upload, proof and fax clinic notes to referring and consulting physicians. 5% - Other duties as assigned. Minimum Requirements A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding. Physical Requirements Ability to perform job functions while standing, sitting, walking, indoors, outdoors in all weather and temperature extremes, in confined/cramped spaces, from kneeling positions, at the waist, to squat, pinching operations, fully use both hands/arms, repetitive motions with hands/wrists/elbows and shoulders, reach in all directions, good finger dexterity, lift and carry 15#, lift objects from floor level to height of 36 inches, lower objects, push/pull 15#, maintain 20/40 vision, corrected, see and recognize objects close at hand and at distance, match or discriminate colors, determine distance/relationship between objects, depth perception, good peripheral vision, maintain hearing acuity, hear and/or understand whispered conversations at a distance of 3 feet, perform gross motor functions with frequent fine motor movements, work in dusty areas. Equal Employment Opportunity The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. E-Verify Medical University of South Carolina participates in the federal E‑Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E‑Verify program, please see #J-18808-Ljbffr