Mail Clerk

Mail Clerk

Job Category: Administrative/Clerical

Location: Wahiawa, HI, USA

Description

About Bering Straits Professional Services

Bering Straits Professional Services (BSPS) is committed to world-class management of global logistics, training and procurement services for U.S. Government agencies. BSPS is certified by the. In February 2022, BSPS became an International Organization for Standardization (ISO) 9001 certified company. BSPS received the ISO 9001 quality standard certification through the Performance Review Institute (PRI).

About this position: Mail Clerk in Wahiawa, HI

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Applicants will be notified via email or phone within ten business days regarding application status.

Essential Duties & Responsibilities

• Subject-matter knowledge and judgment to complete assignments consisting of the handling of official government mail.
• Selects from alternative methods and refers problems using applicable ARMY and Postal regulations and published standard operating procedures.
• Processes and sorts incoming and outgoing classified and unclassified mail in mail room.
• Hand delivers classified mail to appropriate recipients throughout the site.
• Prepares proper documentation paperwork for receipt and mail out of classified mail.
• Maintains proper logs for recording receipt and mail out of classified mail.
• Maintains an up-to-date directory by name, organization, building number and telephone number for use in work assignments.
• Keeps daily account of monies used from metered mail and prepares a quarterly PAPA report.
• Maintains postage machine.
• Follows established procedures or steps to process paperwork.
• Must be able to lift up to 70 pounds.
• Performs other related work as assigned.
• Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or other records; verifying statistical reports for accuracy and completeness; and handling and investigating complaints.
• Will establish work flow of incoming and outgoing mail through the mail room.

Required (Minimum Necessary) Qualifications

Education Requirements: High School Diploma or GED

Ability to obtain and maintain Secret Security Clearance.

Knowledge of MS Excel, Word, and Access.

Two years' verifiable data entry level computer experience.

Prior government mail distribution experience.

Excellent verbal and written communication skills.

Must pass the Official Mail Managers course annually.

Valid state Driver's License with acceptable driving record pertinent to the position.

Ability to successfully pass any background checks and/or drug testing required on the contract.

U.S. Citizenship.

Knowledge, Skills, Abilities, and Other Characteristics

Knowledge of organizational procedures and workflows understanding how work moves through a company.

Basic knowledge of relevant technologies or tools e.g., Microsoft 365, communication platforms, or industry?standard software.

Knowledge of customer service practices principles of providing quality service and managing inquiries professionally.

Knowledge of data privacy and confidentiality principles awareness of proper handling of sensitive information.

Communication skills (written and verbal) ability to convey information clearly and professionally.

Time management and prioritization balancing multiple tasks and meeting deadlines.

Problem?solving and critical thinking analyzing issues and selecting appropriate solutions.

Interpersonal and teamwork skills building rapport and collaborating effectively with others.

Attention to detail producing accurate, error?free work.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to move throughout the property, including accessing multiple floors, stairways, and mechanical spaces
• Ability to remain in a stationary position and/or move about the property for extended periods during inspections or issue resolution
• Ability to operate standard maintenance tools and office equipment
• Ability to position self (e.g., bend, stoop, kneel, reach) to inspect or access equipment and areas requiring maintenance
• Ability to move items of moderate weight (e.g., up to 2550 lbs), or coordinate assistance when needed
• Ability to communicate effectively with tenants, staff, and vendors

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed in a combination of office, residential/commercial, indoor, and outdoor environments
• Regular movement throughout the property is required, including common areas, mechanical rooms, and exterior spaces
• May encounter variable environmental conditions, such as:
• Weather changes (heat, cold, rain, snow)
• Noise levels from equipment or building systems
• Occasional exposure to dust, odors, cleaning agents, and building materials may occur
• Requires interaction with tenants, employees, vendors, and contractors in both routine and time-sensitive situations
• Work may involve responding to urgent or emergency situations outside of standard business hours
• Use of standard office equipment (computers, phones) as well as occasional use of maintenance tools or equipment

Supervisory Responsibilities

This position will not have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.