Project Coordinator

Project Coordinator

The Project Coordinator will support GEI technical project managers on large and/or complex projects by performing a variety of tasks, as outlined below. This position requires a responsive, detail-oriented person with excellent organization, communication, and follow-up skills.

Essential Responsibilities & Duties

• Become familiar with specific client contract requirements and develop processes to comply with those requirements.
• Monitor contract and task order expiration dates and keep PM apprised.
• Help PM with developing project scopes of work and cost estimates for clients and subconsultants. Monitor approval processes and follow up when necessary.
• Assist with establishing and monitoring project budgets and performance and keep PM apprised.
• Assist with managing subconsultant contracts, task orders, change orders, invoicing review, budgets. Respond to subconsultant inquiries of non-technical nature.
• Pre-review of draft invoices, checking for contract compliance; coordinate with billing staff and field staff regarding proper expense documentation needed and respond to client billing inquiries.
• Monitor project A/R status and follow up with PM.
• Coordinate and/or participate in project meetings as necessary.
• Provide assistance and coordination with various other project-related activities as delegated by PM.

Minimum Qualifications

• Associate's degree in a relevant field.
• Two years of experience in the A/E/C industry. Other type of consultancy experience may be considered in lieu of A/E/C.
• Familiarity with project management concepts within the A/E/C field.
• Highly proficient with the Microsoft Suite of products; especially MS Word and Excel.
• Strong attention to detail; comfortable working with numbers/budgets.
• Ability to work independently and as part of a project team.
• Excellent communication and follow-up skills.
• Flexible in work approach, adaptable to change.

Preferred Qualifications

• Bachelor's degree in relevant field.
• PMP, CAPM certification, or education in project management related field.
• Has three or more years of previous experience as a project coordinator (or similar role) for engineering, planning, construction, or environmental projects, performing duties as described above.
• Experienced with MS Project and/or Primavera P6.
• Experience with BST 11 or similar financial programs.

We are GEI.

Some of the world's most pressing problems from climate change to sustainable development, to critical infrastructure and the future of our energy supply need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients' most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry.

Employee-owned. Employee-focused.

As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs we are Client-Centered, Curious, Collaborative, and Community Minded which support our focus on sustainability, safety, diversity, equity and inclusion.

GEI's Total Rewards Package Includes

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Pay Range For This Position: $35.00 $55.00/hour
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Well-Being Program and Paid Parental Leave
• Commuter Benefits
• Hybrid Work Schedules and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program
• Rewards and Recognition
• GEI-Funded Profit Sharing and 401(k)
• Opportunity to be an Owner and Shareholder
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
• And More

PHYSICAL REQUIREMENTS

WORK ENVIRONMENTFunctional Demands:SedentaryXLightMediumOtherActivity Level Throughout Workday(check one per row)Physical Activity RequirementsOccasional(0-35% of day)Frequent(33-66% of day)Continuous(67-100% of day)Not ApplicableSittingXStandingXWalkingXClimbingXLifting (floor to waist level) (in pounds)XLifting (waist level and above) (in pounds)XCarrying objectsXPush/pullXTwistingXBendingXReaching forwardXReaching overheadXSquat/kneel/crawlXWrist position deviationXPinching/fine motor skillsXKeyboard use/repetitive motionXTaste orsmell (taste=never)XTalk or hearXAccurate 20/40Very Accurate 20/20Not ApplicableNear VisionXFar VisionXYesNoNot ApplicableColor DiscriminationXSensory RequirementsMinimalModerateAccurateNot ApplicableDepth perceptionXHearingXEnvironment RequirementsOccupational Exposure Risk PotentialReasonably AnticipatedNot AnticipatedBlood borne pathogensXChemicalXAirborne communicable diseasesXExtreme temperaturesXRadiationXUneven surfaces or elevationsXExtreme noise levelsXDust/particulate matterXOther (exposure risks):Usual workday hours:8X1012Other work hours - WORK ENVIRONMENT - Functional Demands: - Sedentary - X - Light - Medium - Other - Activity Level Throughout Workday(check one per row) - Physical Activity Requirements - Occasional(0-35% of day) - Frequent(33-66% of day) - Continuous(67-100% of day) - Not Applicable - Sitting - X - Standing - X - Walking - X - Climbing - X - Lifting (floor to waist level) (in pounds) - X - Lifting (waist level and above) (in pounds) - X - Carrying objects - X - Push/pull - X - Twisting - X - Bending - X - Reaching forward - X - Reaching overhead - X - Squat/kneel/crawl - X - Wrist position deviation - X - Pinching/fine motor skills - X - Keyboard use/repetitive motion - X - Taste orsmell (taste=never) - X - Talk or hear - X - Accurate 20/40 - Very Accurate 20/20 - Not Applicable - Near Vision - X - Far Vision - X - Yes - No - Not Applicable - Color Discrimination - X - Sensory Requirements - Minimal - Moderate - Accurate - Not Applicable - Depth perception - X - Hearing - X - Occupational Exposure Risk Potential - Reasonably Anticipated - Not Anticipated - Blood borne pathogens - X - Chemical - X - Airborne communicable diseases - X - Extreme temperatures - X - Radiation - X - Uneven surfaces or elevations - X - Extreme noise levels - X - Dust/particulate matter - X - Other (exposure risks): - Usual workday hours: - 8 - X - 10 - 12 - Other work hours

GEI is an AA/equal opportunity employer, including disabled and veterans.