Accounts Payable / Accounts Receivable Clerk

Accounts Payable / Accounts Receivable Clerk

Join Mutual Housing Management's mission to build equitable communities! Are you passionate about affordable housing and empowering communities? Do you believe in creating vibrant, inclusive neighborhoods where everyone can thrive? Mutual Housing Management is seeking dedicated professionals to join our innovative team and advance our mission of developing, managing, and supporting sustainable affordable housing where residents are partners in creating equitable communities.

Our team is our strength! When you join Mutual Housing Management you will be surrounded by Property Management professionals who are an experienced force for revitalizing low-income communities by strengthening neighborhood assets and developing community leadership.

About Mutual Housing: At Mutual Housing Management, we are driven by a powerful mission: to develop and manage sustainable affordable housing that strengthens neighborhood assets and empowers resident leaders. Founded with the vision of revitalizing low-income communities, we are a locally controlled nonprofit committed to addressing historic inequities by creating high-quality, affordable housing in safe, healthy neighborhoods. Our residents are at the heart of everything we do, partnering with us to build thriving, equitable communities.

Our Benefits Package Is Top Tier:

• Medical, Dental, Vision, & Employee Assistant Program: Kaiser plan fully covered for Employee and dependents; Employees do not pay anything out of pocket for full coverage for themselves and their dependents
• Optional Life, Long Term Disability, Critical Illness, Identity Theft Protection and Accident Insurance
• Generous paid time off, including 16 paid holidays which includes the week between Christmas and New Years
• 2 Floating Holidays (16 hours)
• 401K Plan with company match up to 6%

Position: Accounts Payable / Accounts Receivable Clerk

Location: Corporate Office, Sacramento CA

Hours: Full Time, Hybrid Schedule

Compensation: $26 -28 per hour, depending on experience

Job Summary: The Accounts Payable / Accounts Receivable Clerk supports the timely and accurate processing of accounts payable and accounts receivable transactions in accordance with established company policies and procedures. The position supports accounts payable activities including invoice review and processing, payment and check processing, vendor account research, and maintenance of supporting documentation. The position also supports accounts receivable activities including receipt processing, tenant and subsidy receipt posting, deposit documentation, returned payment follow-up, and routine account reconciliations. In addition, the position provides cross-functional accounting support, assists with researching routine discrepancies and preparing financial information, and maintains accurate accounting records and workflow documentation. The position works closely with AP and AR Specialists, Accounting, Property Management, and site staff and requires strong attention to detail, organization, adaptability, and effective internal and external customer service.

Accounts Payable

• Supports the Accounts Payable Specialist in maintaining accurate and timely processing of invoices and payments.
• Review invoices for accuracy, completeness, appropriate coding, and required approvals in accordance with established procedures.
• Process invoices received at the corporate office and ensure they are accurately routed through the established workflow.
• Process payments and checks and route them for appropriate approval.
• Research routine invoice, payment, and vendor discrepancies and escalate unresolved issues to the AP Specialist or Accounting Manager.
• Maintain organized accounts payable records and supporting documentation in accordance with internal controls and recordkeeping requirements.
• Assist with vendor account research, payment inquiries, and other accounts payable requests.
• Provide routine AP information and reports to Accounting staff, managers, and other departments as requested.

Accounts Receivable

• Supports the Accounts Receivable Specialist in maintaining accurate and timely processing of receipts.
• Coordinate with site staff to obtain complete deposit documentation and receipt details and ensure deposits are accurately and timely recorded.
• Accurately post tenant receipts to resident ledgers using Yardi consolidated receipts and verify that receipts are properly applied.
• Record subsidy receipts and assist with routine reconciliations in accordance with established procedures and applicable documentation requirements.
• Support site staff in addressing returned checks and ensuring replacement payments are received.
• Maintain organized accounts receivable records and supporting documentation in accordance with internal controls.

General Accounting and Administrative Support

• Provide cross-functional support and coverage for AP and AR functions.
• Maintain accurate accounting files, workflow systems, and supporting documentation.
• Collaborate with Accounting to research routine accounting discrepancies and escalate unresolved issues as appropriate.
• Assist with special requests for financial information and reporting.
• Assist with other accounting and finance duties and special projects as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Strong attention to detail, accuracy, and organizational skills.
• Ability to communicate effectively with staff at all levels. Customer service mindset required.
• Basic knowledge of accounting principles and internal controls.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Ability to work independently on assigned tasks, follow established procedures, and seek assistance when needed.
• Ability to prioritize multiple tasks and adapt to changing priorities.
• Demonstrated ability to collaborate effectively with diverse teams and stakeholders.

Education/Experience

• High school diploma or equivalent required; coursework in accounting, finance, or business preferred.
• 1–2 years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting support role preferred; or
• An Associate or Bachelor's degree in Accounting, Finance, Business, or a related field may be considered in lieu of direct AP/AR experience.

Language Ability

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability

• Ability to perform basic mathematical calculations involving addition, subtraction, multiplication, division, fractions, percentages, ratios, and proportions. Ability to apply these skills using Microsoft Excel.

Reasoning Ability

• Ability to follow established procedures and instructions and apply basic problem-solving skills to routine work-related issues. Ability to identify discrepancies, gather relevant information, and seek assistance when issues fall outside established procedures. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.