Executive Assistant, Capital Development & Investor Relations

Executive Assistant, Capital Development & Investor Relations

Hoboken, New Jersey

Executive Assistant

Company: Faropoint Location: Hoboken, NJ Employment Type: Full-time Reports to: Global Head of Capital Development & Investor Relations

About Faropoint:

Established in 2012, Faropoint is a pure play RE fund manager focusing on the last mile industrial sector. Having acquired more than 500 warehouses to date, it is the most active aggregator of warehouses in the US in the past five years. Our platform is built to harness the sector's fragmentation, operating through 7 regional offices with 120+ employees in vertically integrated teams enhanced by proprietary AI-driven tools, while benefiting from compelling fundamentals like constrained supply growth, reshoring, and e-commerce tailwinds.

Position Overview

We're looking for a sharp, proactive Executive Assistant who thrives on complexity, moves fast, and uses AI tools as a natural part of how they work. You'll support our Global Head of Capital Development & Investor Relations a high-volume, high-visibility role at the intersection of investor strategy and daily execution. This role requires exceptional communication skills, strong technical proficiency, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners. The ideal candidate will serve as a strategic partner who anticipates needs, manages priorities, and ensures seamless operations.

Key Responsibilities

Executive Support & Calendar Management:

• Manage complex calendar with multiple time zones, prioritizing meetings based on strategic importance
• Coordinate domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries
• Prepare executive briefing materials, presentations, and meeting agendas
• Screen and prioritize incoming communications, responding independently when appropriate
• Handle expense reports, reimbursements, and budget tracking

Investor Relations & CRM Management:

• Maintain investor database in Salesforce CRM with accuracy and completeness
• Track investor communications, meeting notes, and follow-up items in Salesforce
• Generate reports and analytics from Salesforce for investor pipeline management
• Coordinate investor meetings, site visits, and quarterly update calls
• Prepare investor correspondence

Meeting & Event Coordination:

• Organize and facilitate internal and external meetings including logistics, catering, and technology setup
• Coordinate fundraising activities including investor roadshows and capital raising events
• Take meeting minutes and distribute action items with follow-up tracking

Required Qualifications

Experience & Education:

• 3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership
• Bachelor's degree preferred
• Experience in financial services, private equity, real estate investment, or investor relations strongly preferred
• Proven track record supporting executives in client-facing or fundraising functions

Technical Skills:

• Proficiency with AI tools is required you actively use tools like Claude, ChatGPT, Copilot, or Gemini
• Salesforce CRM expertise preferred - experience with data entry, report generation, and dashboard management is a plus
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with virtual meeting platforms (Zoom, Teams, WebEx)
• Quick to learn and adopt new technology platforms

Personal Attributes:

• Self-starter who takes initiative and ownership
• Flexible and adaptable to changing priorities in a fast-paced environment
• Team player with collaborative approach
• High emotional intelligence and ability to read situations
• Grace under pressure with ability to maintain composure in demanding situations

Preferred Qualifications

• Experience with investor relations or capital raising activities
• Knowledge of private equity or real estate investment terminology
• Previous exposure to fundraising processes and LP/GP relationships
• Experience supporting multiple executives or managing overlapping priorities
• Project management certification or training

Compensation:

This position offers a base salary in the $90,000-$130,000 range, plus discretionary bonus, competitive healthcare benefits, unlimited PTO, and a 401k match.