Administrative Assistant

Administrative Support Duties

The successful candidate will provide a broad range of administrative support to a Division, or equivalent organization. These duties include, but are not limited to:

• Managing calendars, scheduling meetings, coordinating logistics, and preparing relevant materials.
• Review correspondence, reports, memoranda, and documents to ensure internal consistency and conformance with established procedures in NRC Management Directive 3.57 "Correspondence Management" and NRC Editorial Style Guide and obtain any necessary concurrences using ADAMS and e-Concurrence
• Type letters, memoranda, reports, presentation slides, and other necessary material utilizing Microsoft Office 365 applications or other automated systems.
• Make arrangements for conference rooms to include scheduling (or rescheduling) and coordinate with all parties invited to the meeting; scheduled teleconference or video conferencing services, and ensure that all necessary equipment (projectors, multimedia, etc.) is available and in working condition.
• Coordinating travel arrangements and preparing travel authorizations and vouchers.
• Providing occasional backup administrative support across the Office, Division, or Branch.
• Serving as the Administrative Assistant for an assigned Division, providing comprehensive administrative support and serving as lead support for lower-graded Branch assistants.