Housekeeping Manager

Job Summary The Housekeeping Manager is responsible for ensuring efficient operations of the Housekeeping Department in accordance with Avion Hospitality standards, as well as supervising the entire Housekeeping Department including rooms, front/back of house, public areas, and laundry. Exempt associates are expected to work as much of each workday as is necessary to complete their job responsibilities. Exempt managers must customarily and regular direct the work of at least 3 full-time associates or their equivalents. Primary duties must consist of administrative, executive, or professional tasks more than 50 percent of the time and job duties must also involve the use of discretion and independent judgement more than 50 percent of the time. Education & Experience At least 5 years of progressive experience in a hotel or a related field; or a 2-year college degree and 3 or more years of related experience; or a 4-year college degree and at least 1 year of related experience. Supervisory experience required. Must be proficient in Windows operating systems, Company approved spreadsheets and word processing Must have a valid driver's license for the applicable state. Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately. Must work well in stressful, high pressure situations. Must maintain composure and objectivity under pressure. Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary. Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need. Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by coworkers and guests. Must be able to work with and understand financial information and data, and basic arithmetic functions. Requirements Job Duties & Functions Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. Maintain regular attendance in compliance with Avion Hospitality standards, as required by scheduling which will vary according to the needs of the hotel. Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and name tag when working (per brand standards). Comply at all times with Avion Hospitality standards and regulations to encourage safe and efficient hotel operations. Comply with certification requirements as applicable for position to include: Food Handlers, Alcohol Awareness, CPR and First Aid Establish and maintain a key control system for the department. Operate radios efficiently and professionally in communicating with hotel staff. Ensure the proper use of radio etiquette within the housekeeping department. Monitor and direct all Housekeeping and Laundry personnel. Inspect rooms daily and do not schedule an additional Supervisor or Assistant unless occupancy is over 90 rooms or with General Manager's approval (property specific). Ensure compliance to company and brand training using the steps to effective training according to Avion Hospitality standards. Conduct all 90 day and annual employee performance appraisals according to Avion Hospitality S.O.P's. Review Housekeeping staff's worked hours for payroll compilation and submit to accounting on a timely basis. Be responsible for developing a manager as assigned by the Corporate Office, including sign-off on all competencies and assist in his/her placement. Conduct monthly department meetings with housekeeping staff according to Avion Hospitality standards. Prepare employee Schedule according to the business forecast, payroll budget guidelines and productivity requirements. Submit the Schedule and Wage Progress Report to the General Manager weekly. Handle overall supervision of daily inspection for arriving V.I.P.'s. Ensure lobbies, guest hallways, guest rooms and the back of the house areas are cleaned to Avion Hospitality standards. Maintain standards regarding Purchase Orders, vouchering of invoices and checkbook accounting according to Avion Hospitality S.O.P.'s. Maintain required pars of all Housekeeping and Laundry supplies by ordering all needed supplies and amenities on a monthly/quarterly basis. Conduct monthly and quarterly Housekeeping inventories on a timely basis. Ensure guest privacy and security by correctly following Avion Hospitality procedures. Participate in required M.O.D. coverage as scheduled. Ensure implementation of all Avion Hospitality's policies and house rules. Train and review all "House Safety" rules and procedures with Housekeeping staff. Motivate, coach, counsel and discipline all Housekeeping personnel according to Avion Hospitality S.O.P.'s. Prepare and conduct all Housekeeping interviews and hiring procedures according to Avion Hospitality S.O.P.'s. Monitor work orders and submit to Engineering department according to procedures; Follow up on Maintenance Requests to ensure completion. Respond to all guest requests, situations, complaints and accidents presented to Housekeeping in an attentive, courteous and efficient way. Attend monthly all-employee team meetings, and any other functions required by management. Attend weekly staff meetings and provide training on a rotational basis using the steps to effective training according to Avion Hospitality standards. Maintain a professional working relationship and promote open lines of communication with other managers, employees and all other departments. Respond to emergency situations using information contained in M.S.D. sheets. Keep M.S.D. sheets current and easily available. Focus the Housekeeping Department on its role in contributing to the guest service scores. Balance and clear the room status nightly, comparing the PM Housekeeping Report with the computer's room status report and resolve all discrepancies. Maintain and monitor "Lost and Found" procedures and policies according to standards. Train all Housekeeping personnel to perform their duties to Avion Hospitality standards, using the steps to effective training according to Avion Hospitality standards. Ensure that employees are, at all times, attentive, friendly, helpful and courteous to all guests, managers and other employees. Conduct daily morning meeting with staff. Conduct weekly walk through with General Manager and Property Engineer. Use the telephone and computer system for reporting and verifying room status. Ensure valet laundry is recorded for valet cleaners. Check and review incoming laundry at end of day to ensure all items have been returned (property specific). Properly store, secure and issue supplies as needed to meet business demands. Complete all reports in a timely and efficient manner as required by management. Establish, with General Manager's approval, any additional standards as needed for the Housekeeping Department. Review Guest Request log daily to ensure that all requests have been met, taking proactive steps to address problems before they occur. Ensure completion of regular maintenance and cleaning projects on a biannual basis. Monitor all V.I.P.'s, special guests and requests. Perform any other duties as requested by the General Manager. Working Conditions/Environment The following outlines the work environment employees will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Frequency Grid 112019 N = Not Anticipated 0% O = Occasionally 1-33% (per shift) F = Frequently 34-66% (per shift) C = Constantly 67-100% (per shift) Work Environment Associate is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.- C Associate is subject to outside environmental conditions: No effective protection from weather.- F Associate is subject to extreme heat or cold (temperatures below 32 degrees or above 100 degrees) for periods of more than one hour.- O Associate is subject to noise: There is sufficient noise to cause the employee to shout in order to be heard above ambient noise level.- O Associate is subject to vibration: Exposure to oscillating movements of the extremities or whole body.- O Associate is subject to hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.- F Associate is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dusts, mists, gasses, or poor ventilation.- F Associate is subject to oils: There is air and/or skin exposure to oils and other cutting fluids.- O Associate is required to function in narrow aisles or passageways.-O Associate is exposed to infectious diseases.- O None: Associate is not substantially exposed to adverse environmental conditions (as typical office or administrative work).- O Physical Requirements Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms.- F Balancing: Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces- F. Stooping: Bending body downward and forward by bending spine at waist. Requires full use of the lower extremities and back muscles.- F Kneeling: Bending legs at knee to come to rest on one or both knees.- F Crouching: Bending the body downward and forward by bending leg(s) and spine.- F Crawling: Moving about on hands and knees or hands and feet.- F Reaching: Extending hand(s) and arm(s) in any direction, particularly for sustained periods of time (typing/using a mouse).- F Standing: Remaining upright on the feet, particularly for sustained periods of time.- C Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.- C Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.- F Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.- F Finger Dexterity/Grasping: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling. Applying pressure to an object with the fingers and palm.- F Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.- O Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers or guests accurately, loudly, or quickly.- O Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive information through oral communication.- O Repetitive Motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.- F Vision: Employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; determine accuracy, neatness, and thoroughness of the work assigned; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurements devices; and/or assembly or fabrication of parts at distances close to the eyes.- O Lifting Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to positions.- O- 20-50lbs. Background Check This job requires a valid drivers' license and motor vehicle background check.- Yes This job requires a criminal background check.- Yes This job requires a drug screen to be completed.- No General This job description is not intended to be all-inclusive, additional details will be specified by the supervisor. The associate will also perform other reasonable business duties as signed by the supervisor. Management reserves the right to change this job description, job responsibilities, duties, and working hours as needs prevail. If requested in accordance with applicable law, the Company provides reasonable accommodation to known physical or mental limitations of an otherwise qualified associate with a disability to allow him/her to perform essential functions of the job unless the accommodation would impose an undue hardship on the Company. Avion is an at-will employer. This job description is a guideline and does not constitute a written or implied employment contract. I HAVE READ AND UNDERSTAND THE JOB DESCRIPTION AS STATED ABOVE AND ACCEPT THAT ANY OF THE TASKS MAY BE MODIFIED OR CHANGED. I ACCEPT RESPONSIBILITY FOR KNOWING THE MODIFICATIONS AND / OR CHANGES IN THIS JOB DESCRIPTION. I CAN PERFORM THE ESSENTIAL FUNCTIONS OF THIS JOB AS LISTED ABOVE, WITH OR WITHOUT REASONABLE ACCOMMODATION. Avion Hospitality