Legal Assistant

Job Description

Job Description

We are looking for a detail-oriented Legal Assistant to support a complex civil litigation team in Santa Fe, New Mexico . This is a Contract-to-hire position is great for someone who can manage fast-moving legal and administrative work while maintaining accuracy, professionalism, and confidentiality. The role offers the opportunity to contribute to case preparation, court filings, scheduling, and billing coordination in a deadline-driven legal environment. After completing training, a hybrid schedule may be available with a combination of in-office and remote work.

Responsibilities :

• Manage electronic preparation, organization, and submission of court documents to ensure filings are accurate and timely.

• Draft and format preliminary materials for motions, discovery, and related litigation documents for attorney review.

• Coordinate logistics for depositions, hearings, mediations, arbitrations, and trials, including scheduling and document readiness.

• Communicate professionally with clients, opposing counsel, court personnel, and outside experts regarding case-related matters.

• Support attorneys with trial and dispute-resolution preparation by assembling exhibits, binders, and case materials.

• Oversee calendars, meetings, conference calls, travel arrangements, and key litigation deadlines across multiple matters.

• Assist with payment processing and help facilitate client invoicing and billing-related administrative tasks.

• Maintain organized legal files and manage documents using standard office software and document management tools.

• Handle additional administrative support duties as needed while balancing multiple priorities and urgent deadlines.

• At least 2-3+ years of experience as a legal assistant, paralegal, or in a similar legal support role.

• Background supporting complex civil or defense litigation is strongly preferred.

• High school diploma required; legal secretarial training, business school coursework, or a paralegal certificate is preferred.

• Demonstrated experience with e-filing, court submissions, calendar management, and billing coordination.

• Proficiency with Microsoft Office, including Word, Outlook, and Excel, as well as Adobe Acrobat for document editing.

• Strong written and verbal communication skills with careful attention to proofreading, grammar, and document quality.

• Ability to manage a high-volume workload, meet critical deadlines, and exercise sound judgment with confidential information.

• Willingness to work additional hours when needed; prior exposure to billable time expectations is a plus.