Brokerage/ Sales Coordinator

Brokerage Sales Coordinator

Role Type: Indefinite Contract (Potential for Future Hireno timeline for this)

Location: Houston, Texas (Galleria area)

Parking: Free

Work Arrangement: 100% in-office (future flexibility after 6 months 1 WFH day/week)

Schedule: MondayFriday, 8:00 AM5:00 PM

The Ideal Candidate Is:

• Outgoing, confident, persistent, and service-driven
• Resourceful and autonomous able to track down answers independently without waiting or asking
• Comfortable taking ownership of projects quickly
• Not shy, speaks up, jumps in, and brings a "Put me in, Coach" mindset with a strong service mentality
• Adobe Creative Suite proficiency (especially InDesign, Photoshop, Illustrator)
• Commercial Real Estate or real-estate operations experience

Culture Snapshot

• Friendly, collaborative, team-first environment
• Strong sense of support you'll always have access to answers and guidance if needed
• Non-micromanaged and autonomous work expectations
• New hires succeed best when they are proactive, outspoken, and take initiative early

Role Overview

This role sits within the Brokerage Operations team and serves as a central point of support for commercial real estate producers, contributing across marketing, operations, administrative, and financial functions. The environment is fast-paced, collaborative, friendly, and team-oriented, with exposure to every aspect of the office by partnering with brokers, marketing, finance, research, and operations.

Key Responsibilities

Marketing Execution Responsibilities include:

• Creating brochures, flyers, aerial retail maps, email submissions, social media tiles, direct mail assets, and event-related materials
• Managing and maintaining all property listings on: CoStar, LoopNet, View the Space, and the company website
• Executing all email marketing campaigns, including creation, scheduling, audience segmentation, and reporting
• Developing creative briefs and collaborating with internal and external creative partners
• Coordinating vendors for property photography and videography
• Ensuring marketing materials reflect real-time availability updates and align with company best-practice standards
• Supporting special marketing and office projects as time allows
• Adobe Creative Suite experience is strongly preferred, but Adobe tools and internal workflows can be taught to a highly resourceful learner.

Brokerage Operations

• Manage multiple projects simultaneously with minimal direction to the satisfaction of brokers and their clients
• Gather market research information to create client deliverables such as, market surveys, tour books, and competitive sets
• Contribute to standardized client-reporting documents
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Collect broker expense receipts according to the T&E policy

Administrative and Office Support

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements
• Supporting team initiatives with a strong service mindset

Required Qualifications

• 1-3+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Bachelor's Degree is highly preferred but not required.
• Outstanding organizational and project management skills
• Comfortable and confident taking charge of a project or situation in order to meet business/client goals
• Self-starter; able to start and complete projects independently
• Excellent written and oral communications; conveys ideas clearly and concisely
• Team-oriented; works well with others in a cross-functional way to get the job done
• Impeccable attention to detail; completed projects and tasks with thoroughness at each step
• Advanced Microsoft Office product knowledge Excel, Word, PowerPoint, Outlook, Teams
• Canva experience is a plus
• Experience with Adobe Creative Suite products, including InDesign, Photoshop, and Illustrator - Required
• Ability to learn new software and in-house platforms