Front Desk Receptionist/Administrative Assistant

Seattle Front Desk Administrative Assistant

At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day. Your Opportunity As our Seattle Front Desk Administrative Assistant, you will take on a vital supporting role of being the first impression and representation of our company! The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec's high standards. This is an in-office role at our Seattle office, Monday through Thursday with defined hours of 8:00 am 3:00 pm (approximately 24 hours per week).

Your Key Responsibilities

• Ensures organization and cleanliness of the lobby, kitchen/cafe, conference rooms and storage areas.
• Ensures workspaces throughout the office are cleaned and ready for new hires or visitors.
• Refers and directs calls, emails and visitors as required.
• Schedules, tracks, and assigns meetings and conference rooms for our busy client facing office.
• Responsible maintaining inventory of office and kitchen supplies.
• Responsible for incoming and outgoing mail and deliveries.
• Assists with coordination of lunch and learn seminars with industry vendors.
• Assists in travel arrangements and expense reporting for staff, when directed.
• Leads planning and logistics for internal and external staff/office events.
• Supports OSEC (Office Safety Environment Coordinator) to ensure the safety of staff and support office safety initiatives as needed.
• Provides administrative support to office staff as needed.
• Handles special projects in support of firm objectives as requested.

Your Capabilities and Credentials

• Must be able to multi-task and communicate well, be highly organized, detail-oriented, resourceful, and dependable.
• Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint.
• Must have positive, can-do attitude. Service oriented.
• Comfortable learning and using new technology.
• Must maintain a professional, polished appearance and demeanor.
• Must be able to successfully work both collaboratively and independently.

Education and Experience

• High school diploma required.
• Minimum of one year experience in a professional office environment.
• Certification or Associate degree or currently working on degree from technical school or college in related field or equivalent combination of education and experience preferred.

Typical office environment working with computers and remaining sedentary for long periods of time. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.