Administrative Assistant

Job Description

Job Description

Administrative Services Assistant Communications Program SupportImportant Job Details / Job Snapshot

Job Title:

Administrative Assistant Location:

Nashville, Tennessee Work Arrangement:

Hybrid Residency Requirement:

Candidate must be a Tennessee resident at the time of hire Onsite Requirement:

Weekly in-person attendance in Nashville First Day:

In-person attendance required for laptop deployment and orientation Number of Openings:

1 Employment Type:

Contract Estimated Start Date:

November 16, 2026 Current Estimated End Date:

June 30, 2027 Funding:

Federally funded; renewable through September 30, 2027, subject to funding availability Schedule:

MondayFriday Hours:

8:00 AM4:30 PM CST Hours per Day:

7.5 Hours per Week:

37.5 Rate: $25 Application Deadline:

October 16, 2026 Position Overview

We are seeking an

Administrative Services Assistant

to provide administrative, communications, outreach, and continuous-improvement support within a public-sector health and wellness program. The position will assist with administrative responsibilities, internal communications, program outreach projects, process improvements, document preparation, SharePoint and database updates, social-media support, newsletter distribution, webpage and handout reviews, and continuous-quality-improvement activities. The ideal candidate will be organized, detail-oriented, comfortable working independently, and proficient with Microsoft Office applications. Required Education

Associate degree.

Experience Requirement

At least

1 year of increasingly responsible full-time professional staff administrative experience

.

Relevant qualifying full-time subprofessional or paraprofessional experience may be considered as an education substitution where applicable. Required Skills / Qualifications

Strong administrative-support skills.

Ability to prepare reports, forms, and project-related documents.

Typing, word processing, and general office-support experience.

Strong organizational skills.

Strong attention to detail.

Ability to work independently with minimal supervision.

Effective written communication skills.

Effective verbal communication skills.

Ability to communicate professionally with: Peers

Supervisors

Agency personnel

External contacts

Working knowledge of Microsoft Office applications, including: Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Ability to maintain and update databases and shared information repositories.

Ability to manage multiple administrative priorities.

Ability to follow policies, procedures, rules, and regulatory requirements.

Ability to work effectively in a hybrid environment.

Must be a Tennessee resident at the time of hire.

Must be able to report onsite in Nashville weekly.

Preferred Skills / Qualifications

The following skills are specifically identified as preferred: Experience with

Canva

.

Experience with

Adobe Creative Suite

.

Experience with similar creative-design applications.

Experience with

Allyant CommonLook

.

Experience with document-remediation software.

Familiarity with

ADA accessibility practices

.

Additional relevant experience includes: Communications support

Internal newsletters

Social-media content support

Document creation

Public-sector administration

Program outreach

Continuous quality improvement

Process improvement

Website-content review

Survey administration

SharePoint content management

Key ResponsibilitiesAdministrative Support

Prepare reports, forms, and other administrative documentation.

Support project logistics and administrative activities.

Perform typing, word-processing, and general office-support duties.

Provide administrative support to program leadership.

Maintain and update SharePoint, shared drives, databases, and other systems as assigned.

Communications Outreach

Assist with creating and submitting social-media posts.

Assist with compiling and distributing quarterly internal newsletters.

Support program-outreach projects.

Support internal-communications initiatives.

Assist with the creation and print requisition of handouts and forms.

Content Review Accessibility

Conduct semiannual reviews of relevant webpages and handouts.

Identify and recommend updates to program materials.

Support accessible-document practices.

Assist with document remediation where applicable.

Continuous Quality Improvement

Assist in surveying staff and program participants.

Support development and implementation of process changes.

Help identify opportunities for workflow and process improvement.

Support continuous-quality-improvement activities.

Compliance

Ensure administrative processes follow applicable state and federal: Policies

Rules

Regulations

Program requirements

Work Arrangement

This is a

hybrid position based in Nashville, Tennessee

. Tennessee residency is required at the time of hire.

Weekly in-person attendance is required.

First-day onsite attendance is mandatory for orientation and laptop deployment.

Travel to the Nashville office is not reimbursed.

Remaining work may be performed remotely according to team and supervisor requirements.

Ideal Candidate

The ideal candidate is a highly organized administrative professional with experience supporting communications, program operations, document management, and office activities. A particularly strong candidate will have experience using

Microsoft Office and SharePoint

, preparing documents and reports, assisting with internal communications, maintaining databases, supporting social-media or newsletter activities, and coordinating multiple administrative priorities. Experience with

Canva, Adobe Creative Suite, document accessibility, ADA compliance, CommonLook, communications support, or continuous-quality-improvement initiatives

would make a candidate especially competitive. The strongest candidate will be detail-oriented, dependable, comfortable working independently, and able to communicate effectively with both internal and external stakeholders.