Legal Assistant (Labor & Employment)

Job Description

Job Description

About The Firm

Amundsen Davis, LLC is a full‑service business law firm with 260 attorneys. Headquartered in Chicago, we are one of the fastest‑growing law firms in the Midwest. We understand the entrepreneurial mindset that drives our clients’ business decisions, and we use this insight to respond to their needs creatively, efficiently, and pragmatically. Our firm handles the transactional, labor and employment, and litigation needs of companies across the United States. With deep experience in both litigated and transactional matters, we offer a uniquely well‑rounded partnership for your business. Amundsen Davis has offices in: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

Position Summary

This is an excellent opportunity to join a sophisticated Labor & Employment practice and work in a dynamic, friendly, and collaborative atmosphere of our Chicago office, while enjoying the benefits of working for a large law firm. The position includes legal assistant responsibilities.

Essential Duties and Responsibilities

• Provide general office support for Labor & Employment attorneys, for example, maintain and organize files, photocopy, maintain calendars and attorneys incoming mail, prepare expense reports, submit invoices for payment, schedule depositions, conferences and meetings, and coordinate travel arrangements.
• Set up new clients and matters, including running conflict checks and preparing engagement letters.
• Prepare and finalize basic correspondence and other documents as necessary, taking responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents.
• Calculate, calendar and track court and other filing deadlines.
• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents, including for e-filings.
• Document and file organization (paper and electronic filing systems), document creation, conversion and formatting.
• Filing pleadings in state and federal courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures.
• File with the Equal Employment Opportunity Commission (EEOC), IL Human Rights Commission (HRC), National Labor Relations Board (NLRB) and the IL Dept. of Human Rights (IDHR).
• Must have knowledge of procedures and rules for filing documents in state and federal courts, and experience filing documents in both courts.
• Perform general research and support activities to assist attorneys.
• Other duties as assigned.

Required Competencies, Education and Experience

• 5+ years of experience as a legal assistant
• Litigation experience in a private law firm setting.
• High level of proficiency with Microsoft Word, Outlook, Excel, and document management systems.
• Outstanding organizational, interpersonal, and administrative skills.
• Excellent attention to detail with the ability to multi-task.
• Must be self-motivated, proactive, and able to meet deadlines under pressure.
• Must have the ability to work collaboratively as part of a team with other legal assistants, paralegals and attorneys, as well as to work independently.
• Must provide excellent internal and external client service.
• Must be able to communicate clearly and concisely with a solution-oriented approach.
• High School Diploma or GED required; bachelor’s degree preferred.

What We Offer

• Starting Compensation Range $65,000 - $85,000 a year
• Benefits, following 30 days of employment
• Full-time, non-exempt position
• Hybrid work schedule (3 days in office, 2 days at home)
• Professional growth
• Supportive, team-focused environment

As an Equal Opportunity Employer, we support and encourage workforce diversity and do not discriminate based on race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family caregiving responsibilities, genetic profile or predisposition, pregnancy, or disability in any aspect of employment.