Accounting Operations Coordinator

Job Description

Job Description

Description:

SameDay Heating & Air Plumbing and Electrical is seeking a highly organized and detail-oriented Accounting Operations Coordinator to handle the daily processing of service invoices, technician performance tracking, service contract setup, and A/R support. You’ll serve as a critical hub between field teams, accounting, and leadership—keeping operations aligned and running smoothly. This is a role for someone who thrives in a fast-paced environment, communicates clearly, and takes pride in accuracy and follow-through.

Position Mission:

Support the service, maintenance, and accounting departments by ensuring accurate daily processing, timely reporting, and clear communication—delivering operational efficiency that directly impacts team performance and customer satisfaction.

Responsibilities:

• Review and close out all prior-day service invoices; verify accuracy and parts used
• Alert Service Manager to any missing or late technician paperwork
• Process applications for utility rebates, permits and registrations as required
• Reorder replenishment parts based on technician usage
• Input technician payroll hours from time sheets and verify completeness
• Update daily technician performance in tracking tools
• Compile summarized revenue for leadership review across billing and reporting systems
• Maintain performance records and generate technician reports as needed
• Calculate and process technician bonuses & commissions based on weekly performance
• Enter and manage service contract details (filters, equipment, service terms, billing, etc.)
• Provide support for Field Managers, including coaching documentation, daily check-ins, and issue resolution
• Communicate with customers on billing questions or service-related concerns
• Support accounts receivable collections and maintain up-to-date financial entries

Qualifications

• 2+ years of administrative or accounting experience (service industry preferred)
• Associates degree in business, accounting, mathematics or similar field preferred
• Accounts Receivable experience is a plus
• Familiarity with technician performance tracking, payroll entry, or dispatching tools
• Experience with ServiceTitan is preferred
• Strong Excel and general computer proficiency
• Excellent organization and communication skills
• Ability to work independently and prioritize tasks

Benefits That Support the Whole You

• Paid medical for employees, with affordable family options
• Vision and dental plans with low premiums
• HSA and copay plan choices
• 401(k) with competitive matching: 100% up to 3%, 50% from 3–5%
• PTO and paid holidays

SameDay Heating & Air Plumbing and Electrical is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, parental status, military service, or other non-merit factor.