Accounting/Finance Manager

Job Description

Job Description

Description:

About Green Bay Country Club:

At Green Bay Country Club, we offer more than just a job. We provide an opportunity to be part of a vibrant, community-focused environment where both staff and members enjoy an engaging and welcoming atmosphere. We’re committed to providing a high-quality experience for everyone who visits, and we believe that starts with a positive and engaging work environment. By joining our team, you'll be part of a dedicated group that values teamwork, exceptional service, and making lasting impressions. At Green Bay Country Club, you’ll have the opportunity to grow professionally, enjoy a fun and dynamic atmosphere, and contribute to an environment where both our members and staff thrive.

Position Summary:

The Accounting/Finance Manager is responsible for managing the Club’s financial operations, including accounting, payroll, accounts payable and receivable, cash management, budgeting, financial reporting, and compliance. This role prepares and analyzes financial information, maintains accurate records and internal controls, coordinates audits and tax filings, and provides financial support to the GM/COO, Board of Directors, and department leaders. The Accounting/Finance Manager plays a key role in budgeting, forecasting, cost management, and strategic decision-making while ensuring the confidentiality and integrity of all financial and governance-related information.

Department : Administration
Reports to : General Manager/ COO
Supervises : Office Manager
Employment Status : Full-Time, Exempt

Key Responsibilities:

• Manage the Club's day-to-day financial operations, including accounting, payroll, accounts payable and receivable, cash management, member billing, and financial reporting.
• Prepare monthly financial statements, trial balances, budgets, forecasts, KPI reports, and variance analyses for management, the Finance Committee, and the Board of Directors.
• Maintain accurate financial records and ensure compliance with GAAP, tax requirements, and applicable laws and regulations.
• Lead the annual budgeting process and support department leaders with financial planning, analysis, and budget performance monitoring.
• Process payroll and maintain efficient payroll systems and procedures in collaboration with Human Resources.
• Monitor accounts receivable, collections, expenditures, and purchasing activities to support effective financial management and cost control.
• Establish and maintain internal controls, accounting policies, and procedures to safeguard Club assets and ensure financial integrity.
• Coordinate annual audits, tax filings, and relationships with external auditors and advisors.
• Oversee inventory controls, fixed asset records, capital project tracking, and depreciation schedules.
• Provide financial analysis, recommendations, and operational support to the GM/COO, Board of Directors, and department leaders.
• Assist with Board and committee reporting, governance-related administrative support, and monthly meeting preparation as needed.
• Identify opportunities for process improvements, system enhancements, and operational efficiencies.
• Maintain strict confidentiality of all financial, member, guest, employee, and governance information.

Qualifications:

• Bachelor’s degree in accounting, finance, or related field required.
• CPA preferred but not required.
• Minimum of 4 years in a similar role, preferably in a private club or hospitality setting.
• Strong knowledge of accounting software, POS systems, and IT-related financial tools.
• Experience with club governance and membership operations preferred.
• Positive, personable, and team-oriented with a proactive, self-motivated approach to work.
• Highly organized and detail-oriented with strong multitasking, time management, and prioritization skills.
• Technologically adept and comfortable with automated systems.

Physical Demands and Work Environment:

• Ability to sit for extended periods while working at a computer, with occasional standing and walking throughout Club facilities.
• Requires clear vision for reviewing financial documents, spreadsheets, and computer screens, and the ability to lift up to 20 pounds.
• Frequent communication with staff, leadership, and members in person, by phone, and via email.
• On site work is required to support Club operations and leadership needs, with flexibility available based on workload and activities.