Grants Management Consultant (Program Infrastructure & Compliance)

Job Description

Job Description

Our client is seeking a Grants Program Infrastructure Consultant to support the launch of a new multi‑initiative grant program. This role will focus on building the foundational structure, processes, controls, and reporting framework required for long‑term program sustainability. The consultant will help establish the operational environment needed before transitioning responsibilities to an internal Grants Manager.

No Visa Sponsorship | No Relocation Assistance

Contract Duration: TBD

Work Model: Onsite (Remote may be considered for exceptionally strong candidates with demonstrated expertise in grants management, compliance, and program operations)

Responsibilities:

Program Structure & Governance

• Define the proposed structure for the Grants Manager function.
• Establish reporting lines, role clarity, and organizational charts.
• Outline roll‑up reporting requirements across multiple initiatives.
• Support the development of a separate financial or organizational structure, if needed.

Financial & General Ledger Framework

• Define budget development and monitoring requirements.
• Standardize general ledger coding and financial classifications.
• Establish documentation, retention, and audit‑readiness standards.

Operational Process Development

• Map end‑to‑end processes for grant administration.
• Define purchasing and procurement requirements.
• Ensure alignment with applicable federal, state, and program guidelines.
• Develop workflows, policies, and procedures to support program operations.

Reporting Requirements

• Define programmatic and financial reporting expectations.
• Establish roles, responsibilities, templates, and submission schedules.

Training & Capacity Building

• Develop training materials and compliance guidance.
• Identify training needs for subrecipients, partners, and internal staff.
• Provide marketing and communication do's and don'ts to ensure adherence to grant rules.

Subrecipient & Contractor Management

• Define subrecipient requirements and compliance expectations.
• Develop contract language, policies, and monitoring touchpoints.
• Outline contractor requirements and performance expectations.

Internal Controls & Compliance

• Establish internal control requirements for grant operations.
• Integrate control expectations into policies, procedures, and workflows.

Qualifications (Must-Haves)

• Master's degree is preferred.
• Strong understanding of federal and state grant requirements.
• Ability to design processes, workflows, and governance structures.
• Experience developing policies, procedures, and training materials.
• Excellent communication, documentation, and stakeholder‑coordination skills.
• Experience in grants management, program operations, compliance, or public sector consulting.
• Bachelor's degree in Public Administration, Business, Finance, Public Health, or a related field required.