Document Management Specialist

Axiom Space is a human space exploration company, building era-defining space infrastructure and delivering technology-driven solutions that will empower civilization to transcend Earth. Beginning with Axiom Station, successor to the International Space Station, the company is pioneering a next-generation orbital settlement that will foster groundbreaking innovation and research in microgravity and drive the global space economy of tomorrow. Today, guided by the vision of leading humanity's expansion off planet, Axiom Space is the principal provider of commercial human spaceflight services and developer of advanced spacesuits for the Moon and beyond. For more information about Axiom Space, visit Position Summary Axiom Space fosters a work environment inclusive of all perspectives. We are the pioneers of commercial space, leading the transformation of low-Earth orbit into a global space marketplace. Our mission-driven team is seeking a bold and dynamic Document Management Specialist who is fueled by high accountability, execution horsepower, and driven to understand our world, science/technology, and life itself, for the benefit of all on Earth and beyond. Axiom Space seeks a resilient, high energy Document Management Specialist who can thrive in a complex, fast‑moving environment. The role manages the full lifecycle of technical documents, enforces standards, and ensures precise revision and release control. It drives process discipline, supports audit readiness, and administers collaboration platforms such as Confluence, Jira, and Box. The position also provides Program Control Board secretarial support and coordinates project activities using agile practices. Key Duties & Responsibilities Develop, implement, maintain, and follow approved document control procedures, work processes, and instructions Execute quality control on all incoming and outgoing documentation and correspondence, identifying irregularities and non‑compliance Provide technical guidance and support to project team members on automated document management tools Deliver Document Management System guidance and training to Axiom personnel, customers, and contractors/consultants Evaluate existing work processes and implement improvements within assigned areas Participate in quality assurance audits, internal reviews, and external audits Perform document management activities including formatting documents using approved Microsoft Word templates, managing revision histories, and ensuring timely processing Manage the full document lifecycle from number assignment through final release, coordinating stakeholder reviews, comment collection, redline tracking, and signature routing Maintain Atlassian Confluence sites, Jira tracking systems, and Box Drive repositories for assigned projects Maintain document tracking logs and reports using Microsoft Office applications and other organization‑specific tools Ensure proper marking and control of proprietary and sensitive information in compliance with restricted data requirements Provide backup or surge support for Program Boards and Project Lifecycle Milestone Reviews Support meeting logistics including conference room setup, Outlook calendar coordination, meeting minutes, and documentation of decisions and formal actions Communicate project progress, status, and potential issues to stakeholders and leadership Implement and maintain agile project management methodologies throughout the project lifecycle Perform additional job duties as assigned Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education & Experience Bachelor’s or Associate degree in Business or English preferred; equivalent combinations of education and experience accepted 10+ years of experience in document management, records control, and change management Proven ability to partner with stakeholders, executive leadership, and cross‑functional teams to gather requirements, obtain information, and ensure follow‑through Strong time‑management and organizational skills with a consistent record of meeting tight deadlines and maintaining high quality Working knowledge of AS9100 Quality Management Systems for aviation, space, and defense Demonstrated success delivering results in fast‑paced, ambiguous environments Sound judgment and proactive problem‑solving applied to complex operational challenges High attention to detail and accuracy, consistently producing high‑quality documentation and outcomes Core Skills Expert‑level proofreading with a sharp eye for errors, inconsistencies, and compliance issues Advanced user of Microsoft Office Suite, Confluence, Jira, and Box Drive Highly organized, detail‑driven, and collaborative, with strong problem‑solving instincts Thrives in environments undergoing rapid change, contributing to process creation and continuous improvement Strong communicator able to convey information clearly and confidently to all levels of the organization Skilled in producing concise, accurate meeting minutes and action documentation Experienced in coordinating meeting logistics, technology setup, and calendar workflows Self‑starter with a proven ability to work independently and take initiative Tech‑solutioning in using systems and tools to move smarter and faster Passion for space and the mission Core Competencies Embody our core values of leadership , innovation , and teamwork. In addition, to perform the job successfully, an individual should demonstrate the following competencies: Accountability Technical Rigor Execution Discipline Pride of Delivery Work Environment Generally, an office environment, but can involve inside or outside work depending on the task. Requirements This position may require access to export controlled technical data or technology subject to NASA regulations, International Traffic in Arms Regulations (ITAR), or Export Administration Regulations (EAR). In accordance with U.S. export control laws, final candidates may be required to undergo additional export control screening to determine eligibility for access. Meeting these requirements is a condition of employment. Management has the prerogative to select at any level for which the position is advertised Must be willing to work evenings and weekends as needed to meet critical project milestones Physical Requirements Work may involve sitting or standing for extended periods (90% of the time) May require lifting and carrying up to 25 lbs. (5% of the time) Equipment and Machines Standard office equipment (PC, phone, printer, etc.) Axiom Space is proud to be an equal opportunity employer. Axiom Space does not discriminate on the basis of race, regional color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with disability, or other applicable legally protected characteristics. #J-18808-Ljbffr Axiom Space