FISCAL DATA ENTRY ASSOCIATE (Fiscal Accounts Technician II)

:

Instructions to apply

APPLICATIONS MUST BE RECEIVED ONLINE THROUGH THE DGS WEBSITE.

Please visit and click on Employment to view the full version of this posting and to apply online. Resumes will be accepted until 6/10/2025.

Introduction

The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!

GRADE

12

LOCATION OF POSITION

301. W. Preston Street, Baltimore, MD 21201

POSITION DUTIES

Duties for this position include but are not limited to:

• Entering, posting, recording, and executing invoice payments in the State's accounting systems by capturing appropriate data from various approved source documents.
• Researching and reconciling discrepancies in account balances by retrieving and examining original chronological records to design reports to correct miscalculations or posting errors.
• Supporting the year-end close by providing accrued data, including documentation to accrue an unpaid portion of contracts, verifying that the correct AY is charged on invoices received in July, and calculating the portion applicable to each AY for invoices crossing years.
• Reviewing the status of purchase orders and closing or rolling forward after consulting with the fiscal support staff for each subprogram.
• Monitor the unit mailbox. Pull incoming invoices and add them to the tracking sheet. Forward payment inquiries to the Supervisor and/or Manager.
• Scan invoices received by mail and load them into the tracking sheet. Shred scanned various documents.
• Summarizing numerical data using computer programs, adding machines, or calculators for development, to update and implement financial records reports to be used by other fiscal staff.
• Performing other related duties assigned by the Accounts Payable Supervisor, the Capital Accounting Supervisor, the Deputy Director, and the Director.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience

Job Types: Full-time, Contract, Temporary

Pay: $24.93 - $29.40 per hour

Benefits:

• Health insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Baltimore, MD 21201 (Required)

Ability to Relocate:

• Baltimore, MD 21201: Relocate before starting work (Required)

Work Location: In person