Document Specialist 2

Best People + Right Culture. These are the driving forces behind JE Dunn's success. By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company’s rewards, we've found a sustainable way to grow in our industry for the last 100+ years. Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in building authentic partnerships. Role Summary The Document Specialist 2 is responsible for establishing, maintaining, and controlling the project documentation process for construction projects. This role ensures that project records are organized, current, traceable, and accessible to support design coordination, construction execution, quality documentation, commissioning, turnover, and closeout. The Document Specialist 2 serves as a central point of coordination for document control processes across JE Dunn, the Owner, design partners, trade partners, suppliers, commissioning resources, and other project stakeholders. Autonomy & Decision-Making: Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor. Career Path: Senior Quality Specialist Key Role Responsibilities - Core Learns and actively participates in all aspects of the company’s safety and quality plans and culture by demonstrating commitment to an injury-free environment through individual actions and setting an example for others Participates in the Project Specific Quality Plan, Project Specific Water Intrusion Plan, and Project Quality Status Report Ensures that comprehensive documentation of quality assurance processes, test results and corrective actions taken Collaborates with suppliers to establish and maintain quality standards for incoming materials Gains knowledge of design documents in order to identify potential quality problems to assist in developing constructability review reports Develops performance of project site observations to ensure specifications and expectations are met and work is completed in a quality and timely manner Develops comprehension of how to ensure compliance with industry standards, regulations, and company policies Utilizes basic understanding of project Contract Documents Attends pre-planning, pre-installation and progress meetings Conducts regular walk-through observations of construction sites to ensure compliance with the contract documents, manufacturers’ instructions and industry standards Investigates non-compliant conditions; confers with supervisor or other Quality team staff members to determine root cause and provide recommendations in work processes to eliminate reoccurrence Identifies and reports Major Quality Issues (MQI) on projects to management and supports corrective action Utilizes internal quality assurance systems and tools to prepare reports for field superintendents, project managers and subcontractors detailing compliant and non-compliant quality conditions Assists with the documentation of quality related information May conduct basic constructability reviews under direct supervision May help schedule and witness third party compliance inspections and performance verification testing May assist in coordinating other JE Dunn teams, including VDC, Quality Group, Safety, Offsite prefabrication, and Self-Perform Key Role Responsibilities - Additional Core DOCUMENT SPECIALIST 2 In Addition, This Position Would Be Responsible For Establish, maintain, and control the project documentation process for projects to support design coordination, construction execution, quality documentation, commissioning, turnover, and closeout. Serve as the central point of coordination for document control processes across JE Dunn, the Owner, design partners, trade partners, suppliers, commissioning resources, and other project stakeholders. Own implementation and execution of the Project Document Management Plan and related procedures in alignment with the Project Execution Plan, Project Specific Quality Plan, contract requirements, and Owner expectations. Establish project-wide governance for document creation, review, approval, distribution, retention, revision control, permissions, metadata standards, and turnover requirements. Administer and maintain approved project document management platforms, including Autodesk Forma, PIMS, Bluebeam, SharePoint, Teams, and other project systems. Maintain organized, current, complete, traceable, searchable, and audit-ready project records, including drawings, specifications, submittals, RFIs, meeting minutes, correspondence, inspection records, test reports, CCRs, turnover documentation, quality records, and closeout deliverables. Coordinate documentation requirements associated with CCRs, contractor requirements, quality verification records, punchlists, mechanical completion, MCNs, OCNs, system acceptance, care-custody-control transfer, and turnover readiness. Lead development, tracking, validation, and compliance review of cTOPs, vTOPs, MCNs, OCNs, and supporting turnover documentation in alignment with approved deliverable matrices and Owner requirements. Facilitate document workflow alignment among Design Management, Procurement, Project Controls, Quality, Construction, Commissioning, Automation, Turnover, Owner teams, vendors, subcontractors, and consultants. Monitor document workflow performance, conduct routine audits, identify documentation risks or bottlenecks, implement corrective actions, and develop metrics, dashboards, and reporting tools for document performance and turnover readiness. Knowledge, Skills & Abilities Experience in construction document control, project administration, engineering documentation, quality documentation, or a related role. Solid understanding of construction documentation processes, including drawings, specifications, RFIs, submittals, field records, closeout documents, and turnover deliverables. Working knowledge of Autodesk Forma, Bluebeam, Microsoft SharePoint, Microsoft Teams, Excel, PIMS and other document management or project collaboration platforms. Ability to manage large volumes of documents while maintaining accuracy, organization, confidentiality, and version control. Solid communication skills with the ability to coordinate across project management, field operations, quality, design, trade partner, supplier, commissioning, and Owner teams. High attention to detail and ability to identify incomplete, outdated, duplicated, or incorrectly filed documentation. Ability to work independently, prioritize multiple deadlines, and elevate issues when documentation risks may impact project execution or turnover readiness. Education Bachelors' degree in architecture, construction management or related field (Preferred). In lieu of the above requirements, equivalent relevant experience will be considered. Experience 2+ years construction experience (Preferred). Preferred Qualifications Prior experience supporting large-scale industrial, pharmaceutical, manufacturing, mission critical, or complex construction projects. Experience with commissioning, qualification, CCR/TOP documentation, or regulated project turnover requirements. Familiarity with quality management systems, Good Documentation Practices, inspection/test documentation, and audit-ready recordkeeping. Experience creating dashboards, trackers, reports, and process improvement tools to improve document visibility and accountability. Working Environment Must be able to lift up to 25 pounds Must be willing to work non-traditional hours to meet business needs May require periods of overnight travel Normal office environment, but may be exposed to extreme conditions (hot or cold) Frequent activity: Standing, Walking, Sitting, Viewing Computer Screen Occasional activity: Bending, Reaching above Shoulder Benefits Information The benefits package aligned to this position is Professional Non-Union. For this opportunity, JE Dunn Construction will not sponsor an applicant for work visa status or employment authorization, nor will we offer any immigration-related support for this position (including but not limited to H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN-1 or TN-2, E-3, O-1, or future sponsorship for U.S. lawful permanent residence status.)*** JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace. JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to View email address on click.appcast.io JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails. #J-18808-Ljbffr JE Dunn Construction