Executive Assistant

Executive Assistant

Job Locations


US-WI-Madison

ID


2026-2358

Category


Administrative Support

Type


Regular Full-Time

Overview

Quartz is committed to delivering high-quality, affordable healthcare solutions to the communities we serve. Our team values collaboration, integrity, and service excellence. We are seeking an experienced Executive Assistant to provide high-level administrative support to our leadership team.

The Executive Assistant will play a critical role in supporting designated leaders by performing a wide range of administrative and operational duties requiring judgment, initiative, and knowledge of office functions. This position is responsible for ensuring seamless day-to-day operations, delivering excellent service, and fostering strong relationships with both internal and external stakeholders.

Benefits:

Centralized Administrative Services structure provides focused support of individual development and growth

• Ability to bring your authentic self to work

• Dedicated team ensures backups to enable strong work/life balance

• In-person or hybrid work environment options available

• Starting pay range based upon skills and experience: $24.47-$30.63/hr . plus robust benefits package

Responsibilities

• Perform designated support duties with a high degree of judgment, initiative, and professionalism.

• Provide excellent quality service and maintain effective working relationships with internal and external customers.

• Manage purchasing, reconcile company credit card transactions, allocate expenses to appropriate budget cost centers, and create accurate expense reports. Assist others in troubleshooting fiscal processes.

• Prepare, distribute, and track meeting agendas and materials. Attend meetings, take detailed minutes, and transcribe them within three business days, including follow-up on action items.

• Draft, edit, and produce correspondence, presentations, charts, reports, and other professional documents for Leaders. Maintain both electronic and paper filing systems.

• Monitor and manage deadlines, priorities, and communications for assigned Leaders.

• Screen and direct phone calls, emails, mail, and faxes to the appropriate individuals within the organization. Secure signatures on contracts, agreements, and other documents as required.

• Coordinate and assist with onboarding new departmental Leaders and team members, ensuring timely access to resources, files, tools, and technology.

Qualifications

• High School Equivalency with 8 years of administrative/secretarial experience including previous executive level experience.

Or

• Associate's Degree with 5 years of administrative/secretarial experience including previous executive level experience.

Or

• Bachelor's Degree with 2 years of administrative/secretarial experience including previous executive level experience.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience with calendar management skills, including the coordination of complex executive meetings.

• Experience with budget tracking, expense management, and fiscal reconciliation.

We offer an excellent benefit and compensation package, opportunity for career advancement and a professional culture built on the foundations of Respect, Responsibility, Resourcefulness and Relationships. To support a safe work environment, all employment offers are contingent upon successful completion of a pre-employment criminal background check.

Quartz values and embraces diversity and is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity or expression, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified person with disability.

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