Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a retail organization in Janesville, Wisconsin through a Long-term Contract assignment. This position focuses on accurate payment processing, account balancing, and timely handling of vendor transactions in a fast-paced environment. The ideal candidate brings practical accounts payable experience, strong attention to detail, and confidence working with financial systems and spreadsheets.

Responsibilities:
• Review, code, and enter vendor invoices with a high level of accuracy and in accordance with established procedures.
• Reconcile accounts payable records and vendor statements to identify discrepancies and ensure balances are correct.
• Prepare and support check runs while helping maintain timely and accurate payment schedules.
• Perform data entry for financial transactions and maintain organized documentation for audit and reporting purposes.
• Investigate invoice or payment issues and work with internal teams or vendors to resolve exceptions efficiently.
• Assist with accounts payable activities tied to Phase 2 of the organization's Microsoft 365 implementation as needed.
• Use accounting platforms and spreadsheets to track transactions, update records, and support daily AP operations.• At least 1 year of experience in accounts payable, invoice handling, or a similar accounting support role.
• Hands-on experience with account reconciliation, invoice coding, and payment processing.
• Proficiency in Microsoft Excel for tracking, reviewing, and validating financial information.
• Strong data entry skills with close attention to accuracy and detail.
• Familiarity with one or more accounting systems such as Oracle, QuickBooks, or SAP.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a high-volume environment.