Fleet Services Assistant III (Facilities Division)

Fleet Services Assistant III

Lawrence Berkeley National Lab's (LBNL) Facilities Division has an opening for a Fleet Services Assistant III to provide customer-oriented support to assist with the operational readiness of the organization's fleet of Government Services Administration (GSA) leased, agency-owned vehicles and other motorized equipment. In this exciting role, you will serve as a primary point of contact for vendor services, coordinate complex maintenance schedules, and ensure all fleet operations meet the Laboratory's high standards for safety and professional care. This position assists the Fleet Manager by overseeing day-to-day fleet related services and providing guidance to support personnel to meet program objectives. This position has an anticipated start date of December 1, 2026. ***This position will be exclusively available to current Berkeley Lab employees and those in layoff status with preferential rehire rights from Berkeley Lab.*** We're here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!

What You Will Do:

• Coordinate and track preventative maintenance, inspections, smogs, vehicle repairs, modifications, and maintenance for GSA-leased, agency owned, and other motor equipment units.
• Monitor GSA vehicle maintenance timeliness, vehicle telematic device status, and CARB reporting requirements to support compliance with federal and state regulations.
• Use fleet software systems (Maximo, GSA Fleet) to maintain accurate maintenance records, update service logs, and review data for anomalies.
• Review information and performance issues and prepare clear, factual summaries for Fleet Manager review.
• Bring concerns, delays, or operational issues to the Fleet Manager's attention promptly, ensuring visibility into items requiring supervisory decision-making.
• In support of coordination of the fleet services, transfers vehicles to and from scheduled care including detailing and maintenance/shops.
• Collaborate with local vendors to obtain modification and repair quotes, track service timelines, and resolve routine scheduling or billing discrepancies.
• Maintain a professional and customer-focused demeanor, ensuring fleet services are delivered with courtesy, responsiveness, and clear communication.
• Develop relationships with key personnels at all organizational levels and across divisions, utilizing communication skills, to seamlessly integrate and coordinate vehicle preventative maintenance, modifications, complex accident report processing, etc.
• Assist with general office tasks and site operations, adapting to changing needs to support client and departmental requirements.
• Ensure all shared units are fully fueled, third-party detailed completed, and completely optimized for immediate operational deployment.
• Serve as the fleet administrative resource, leading and providing explicit information to the Fleet Maintenance Assistant.
• Follow guidance from the Fleet Manager, tracks and performs quarterly basic visual assessments to ensure adherence to established safety protocols and EH&S standards.
• Process departmental administrative requests, vehicle exchanges, and prepares monthly fuel or usage reports for management review.

What We Are Looking For:

• A high school diploma (or equivalent knowledge/training) and a minimum of 6 years of experience with administrative or maintenance roles.
• Demonstrated proficiency with Microsoft Office Suite and Google Workspace.
• Strong proficiency in data entry and maintaining accurate digital records.
• Valid CA driver's license.
• Demonstrated experience planning, coordinating, and executing programs.
• Strong verbal and written communication skills, including a strong attention to detail.
• Ability to read and follow instructions shown in technical vehicle documents, safety protocols, and policy requirements.
• Ability to lift up to 50 lbs (i.e., lifting boxes on/off vehicles/dollies), climb stairs, enter/exit vehicles, and navigate hilly terrain.

Desired Skills/Knowledge:

• A.A. Degree or equivalent experience.
• Experience using fleet maintenance and tracking software.
• Working knowledge of following and interpreting manuals, procedure documents, and protocols.
• Familiarity with GSA fleet and/or federal management policies and procedures.
• Familiarity with safety protocols and Environmental Health & Safety (EH&S) standards.
• An understanding of Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.
• Familiarity with the Department of Motor Vehicles (DMV) laws and general vehicle safety measures.

Application Date: Priority consideration will be given to candidates who apply with a resume by Tuesday, November 3, 2026. Applications will be accepted until the job posting is removed.

Appointment Type: This is a full-time, career appointment, non-exempt from overtime pay (hourly paid).

Union Represented: This position is represented by a union for collective bargaining purposes.

Salary Range: This position has a budgeted range of $37.08 - $49.66 per hour, for job code 572.3. It is not typical for an individual to be offered an hourly rate at or near the top of the range for a position. Hourly rate will be commensurate with the final candidate's qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable and per the union contract agreement).

Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

Work Modality: Work will be performed onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information click here).

Relocation Assistance: This position is not eligible for relocation assistance.

Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.

Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Lawrence Berkeley National Laboratory