Receptionist/Office Coordinator

Receptionist/Office Coordinator

Our client is seeking an Receptionist/Office Coordinator for a contract opportunity. Working in close partnership with the Workplace Resources team, you will help support day-to-day office operations and assist in creating a welcoming environment for employees and guests. This position is responsible for ensuring our office runs smoothly by maintaining organization, managing supplies, coordinating facility needs, and fostering a professional, collaborative, and welcoming environment. You will serve as a central point of contact for office-related questions and perform a variety of administrative and operational tasks.

Duties

• Help respond to employee and visitor needs in the office
• Facilitate office access and provide directions to guests and employees unfamiliar with our space
• Greet and assist visitors, answer phones, and direct inquiries to appropriate team members Administrative Support
• Manage incoming requests and questions using our ticketing system
• Order office supplies and new hire materials
• Process and file documents; update office systems and materials
• Ship and receive packages
• Assist with basic data entry and record keeping Maintain a Safe, Clean, and Organized Office
• Take pride in maintaining the appearance and operation of our headquarters
• Ensure the office remains clean, safe, and well-organized at all times
• Coordinate with vendors regarding snacks, meals, and office services
• Communicate with building management regarding facility needs
• Assist with basic office setup tasks and facility improvements Support Office Culture and Events
• Assist with coordinating office events and activities
• Help communicate office updates and information through internal channels
• Support team initiatives that foster connection and engagement

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.