Coordinator of Administrative Services

Position Details
Position Information
Recruitment/Posting Title
Coordinator of Administrative Services

Job Category
URA-AFT Administrative

Department
Faculty of Arts & Sciences Cam

Overview
Ranked #46 in U.S. News & World Report 's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.


The School of Arts and Sciences are the largest academic unit at Rutgers-Camden, delivering a wide array of degree programs at the baccalaureate, master's, and doctoral levels in the humanities, natural sciences, social sciences, and fine arts. The School of Arts and Sciences includes three schools: the College of Arts and Sciences , University College , and the Graduate School .

Posting Summary
Rutgers University-Camden, School of Arts and Sciences, is seeking a Coordinator of Administrative Services. Reporting to the Associate Dean for Undergraduate Education, the Coordinator of Administrative Services is responsible for day-to-day administrative support, including independent coordination of the lecturer, instructor and co-adjunct contractual processes. In particular, the Coordinator of Administrative Services will coordinate to ensure compliance with contracts, timelines and budgets. The coordinator will prepare, process, and oversee timelines and data needed to support the budgetary planning and contracts for approximately 1,000 lecturers and co-adjunct appointments annually. In addition, this individual will review and monitor course enrollment and provide support for other administrative duties in the Dean's Office. This position also provides direct administrative support for the Associate Dean for Undergraduate Education.

FLSA
Exempt

Grade
05

Salary Details
Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets.

Minimum Salary
68278.480

Mid Range Salary
84393.980

Maximum Salary
100509.480

Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time

Working Hours
37.5

Standard Hours
37.50

Daily Work Shift

Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the View email address on click.appcast.io Application System. Additional information may be found at

Union Description
URA-AFT Administrative

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications
Minimum Education and Experience
A bachelor's degree or an equivalent combination of education and/or experience plus two years of applicable experience, that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and/or report writing principles and practices.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Requires excellent oral and written communication skills, the ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community.
• Must be able to work in a fast-paced, deadline-driven, customer-service focused, team environment in a large, complex academic department. Ability to manage and update databases in Microsoft Access.
• Must be able to perform professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of the College administration.

Preferred Qualifications
Previous experience in a higher education environment is preferred. Experience with reviewing and issuing faculty contracts in accordance with university policy and collective bargaining agreements will be a plus.

Equipment Utilized
General office equipment.

Physical Demands and Work Environment
Must be available to work occasionally in the evening and weekend hours.

Special Conditions

Posting Details
Posting Number
26ST1361

Posting Open Date
06/26/2026

Special Instructions to Applicants

Regional Campus
Rutgers University-Camden

Home Location Campus
Rutgers University-Camden

City
Camden

State
NJ

Location Details

Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: