Receptionist

Office Receptionist

We are seeking a friendly, professional, and organized Office Receptionist to be the first point of contact for visitors and callers. The ideal candidate will manage front desk operations, provide administrative support, and ensure a welcoming environment for all guests and staff.

Key responsibilities include:

• Greet and welcome visitors in a professional and courteous manner.
• Answer, screen, and forward incoming phone calls.
• Maintain the reception area to ensure it is tidy and presentable.
• Receive, sort, and distribute daily mail and deliveries.
• Schedule appointments and manage meeting room bookings.
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Handle basic inquiries and provide accurate information about the organization.
• Coordinate with internal departments for visitor access and support.
• Monitor office supplies and place orders when necessary.

Qualifications include:

• High school diploma or equivalent; additional certification in Office Management is a plus.
• Proven work experience as a receptionist, front office representative, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to handle sensitive information with discretion.

Working conditions include:

• Office-based role with standard working hours.
• May require occasional overtime during peak periods or events.